UGL Industrials & Resources division has an opportunity for a suitably experienced Contract / Project Administrator for our Project team for site based work at a Lake Macquarie Power Station. This is a permanent full‐time role, Monday‐Friday for 38 hours per week, and a residential role with no living away from home provisions or facility for non‐local employees. Local applicants from the Newcastle/Central Coast region are strongly encouraged to apply.
About the Role
The role works collaboratively with the Project Teams to support the timely execution of all administration tasks associated with contracts, project work and finance.
Responsibilities
* Coordinate all site mobilisation and demobilisation requirements, including travel, accommodation, inductions, training, PPE, IT access and new starter information, including subcontractors.
* Meet and greet new starters/transfers on arrival.
* Coordinate visitors and sub‐contractors travel, accommodation and site access.
* First point of contact for all payroll queries, responding within appropriate timeframes.
* Upload site labour to client and internal systems on a weekly basis.
* Raise vendor and subcontractor purchase order requisitions, process vendor and subcontractor invoices within required timeframes.
* Maintain filing systems and databases to ensure compliance with quality management systems.
* Maintain site training matrix and records.
* Handle ad‐hoc administration tasks required by the project team.
* Ensure good receipt of vendor invoices.
* Set up purchase orders.
* Manage timesheet changes in SAP.
* Set up subcontractors and provide reporting.
* Promote continuous improvement.
* Comply with all UGL systems used to meet health and safety obligations.
* Promote and live "The UGL Way", work independently, take responsibility, focus on detail, think long term, learn continuously and inspire commitment.
* Foster a safe and healthy work environment, maintaining safe work practices at all times and complying with company safety policies and procedures.
* Collaborate with the divisional finance function to ensure uniform quality standards in all business areas.
* Ensure compliance with internal financial and accounting policies and procedures.
Qualifications and Education Requirements
* Minimum 2 years' experience in a similar position.
Skills Requirements
* Experience using SAP (preferable).
* Advanced Excel skills.
* Strong analytical and problem‐solving skills.
* Excellent communication skills (oral & written), negotiation and influencing ability, and the ability to establish effective working relationships at all levels.
* Ability to work independently, organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines, and follow through in a fast‐paced, competing environment.
* Customer‐focused, team‐oriented, accountable and results‐driven.
* Flexibility in working hours; willingness to work outside normal office hours if required.
* Ability to cope under pressure.
* Positive can‐do attitude and energetic disposition.
* Adaptability, quick learning and application of new skills and knowledge in a rapidly changing structure, process, information or technology environment.
Benefits
* Diverse opportunities to grow and achieve.
* Opportunity to join a 6,000+ strong organisation owned by the CIMIC Group.
* Competitive group remuneration and benefits.
* Health and wellbeing program with company‐funded salary continuance insurance.
* A culture that values diversity, innovation and evolving with market changes and new technologies.
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