We are seeking a diligent, highly reliable Bookkeeper to take ownership of ASA's day-to-day financial operations. This is a hands-on role and, importantly, a control function: you will safeguard the accuracy and integrity of our financial records and provide clear financial visibility across the business. You will work closely with the CFO.The role is deliberately broad and built to expand. Alongside core bookkeeping in Xero, it extends into office coordination and travel and logistics support for our teams – with genuine scope to grow further, in both responsibility and hours, for the right person.We are starting on a part-time basis – approximately two to three days per week – split between home and our Adelaide office. Hours can be shaped around the right candidate's schedule, with the option to move toward full-time over time.
Key Responsibilities
* Manage invoicing across patient transport, event medical services and third-party partners
* Own Accounts Receivable and Accounts Payable, including active collections and working-capital management
* Perform regular bank reconciliations and process supplier and customer payments
* Maintain accurate GST and BAS records, and payroll records, in line with ATO requirements
* Support monthly and annual reporting that informs strategic decisions and meets compliance obligations
* Liaise with external accountants, auditors and regulators as required
* Maintain and continuously improve bookkeeping systems and workflows within Xero
* Act as a financial control point across the business – track costs and revenues associated with vehicles, crews and event deployments, and flag anomalies early
* Assess supplier quotes and systematically sense-check the key assumptions underlying unit pricing for patient transport and event coverage
* Support the development and maintenance of pricing frameworks and templates that help operating teams quote consistently and accurately
* Coordinate travel, accommodation and logistics for operational and leadership teams
* Provide administrative and personal-assistant support to directors and the leadership team
* Contribute to general office coordination and support ad-hoc operational priorities as the role develops
Skills & Experience Required
* Demonstrated experience as a bookkeeper, ideally in healthcare, transport or event services
* Strong working knowledge of Australian accounting requirements, including GST and BAS, superannuation and payroll obligations
* Confident, hands-on proficiency with Xero (highly preferred)
* Reliable, proactive and accurate, with strong attention to detail – comfortable owning a function the business depends on for control and visibility
* Able to work independently, exercise sound judgement and take ownership without close supervision
* A clear, professional communicator, comfortable coordinating with directors, administrative and operational staff
* Based in or near Adelaide and able to attend the office regularly
* Eligibility to work in Australia
Highly Regarded
* Experience automating recurring reporting and reconciliation tasks
* Prior personal-assistant, executive-assistant or office coordination experience, including travel booking
What We Offer
* Competitive remuneration, based on experience
* Genuine flexibility – a part-time start, hours shaped around your schedule, and a clear path to expand the role over time
* Hybrid working between home and our Adelaide office
* Direct exposure to senior leadership, working closely with the CEO & CFO and directors
* A broad, evolving role with real influence in a fast-moving organisation
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