Role Overview
The Team Coordinator is the \"engine room\" for the Technology Department. Your goal is to remove administrative friction and elevate the experience for our engineers and product teams. You will partner with Office Experience Managers and technology leaders to handle local, physical, and operational logistics that keep the department running, while managing the Chief Technology & Product Officers' diary.
Location
This role is based in our Sydney offices 3‐4 days per week.
Key Responsibilities
* Act as the local point of contact for the technology team. Coordinate the operations of the technology team and manage meeting logistics, room bookings, and on‐site guest requirements.
* Manage complex diaries, prioritising meetings and time based on strategic objectives, and coordinating across multiple time zones.
* Coordinate domestic and international travel arrangements, including flights, accommodation, local transportation, itineraries, and travel packs, while proactively managing changes.
* Support office experience initiatives to build a positive employee experience through meaningful engagement events.
* Organise the Chief Technology Officers' calendar including distribution of pre‐reads, presentation materials, note‐taking, and ensuring meeting actions are communicated and followed up.
* Maintain the Technology Department's internal information (Confluence), Slack channels, SharePoint sites and distribution lists to ensure information flows smoothly across time zones.
* Undertake special projects and lead the logistics for technology‐specific events: hackathons, department meetings, and team events/offsites (catering, venue, AV setup).
* Support maintenance of the office space, ensuring the Product and Technology hub is functional and tidy, including stock management.
* Deliver department experience improvement projects, maximizing internal engagement and culture within the Technology department.
* Handle a wide range of administrative tasks, including drafting correspondence, reports, and presentations; collating input for monthly department reports; and raising purchase orders.
Skills, Knowledge and Expertise
* 5‐6 years' experience in coordination, administration, project support, or office management role (ideally within a fast‐paced environment).
* Experience working alongside global teams is highly regarded.
* Familiarity and interest in the technology space with the \"rhythm\" of a tech team (Agile, Sprints, etc.) is a plus but not mandatory.
* Software Savvy: Familiar with Slack, Microsoft Outlook, PowerPoint, and Zoom/Teams.
* Process‐Driven: You love creating a \"system\" for things, so they don't have to be managed manually every time.
* Accountable: You take pride in being the person the team can rely on to \"just get it done.\"
* Happy to handle everything from high‐level report collation to coordination.
Desired Expertise
* Project management tool experience such as Monday.com, Jira or Confluence, or Microsoft Excel experience is highly regarded.
Nuix is an equal opportunities employer.
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