Personal Assistant to the Head of Senior School
Full‐time
Permanent
Melbourne Inner Suburbs
Supported by Prospero Teaching Australia
Prospero Teaching is delighted to partner with a prestigious independent girls' school in Melbourne as they seek an exceptional Personal Assistant to the Head of Senior School. This is a wonderful opportunity to join a warm, values-driven school known for its high standards, exceptional student care and strong sense of community.
This full‐time role is ideal for an organised, personable and proactive administrator who thrives in a fast‐paced educational environment. You will play a key part in ensuring the smooth and efficient operation of the Senior School, working closely with leadership, staff, students, and families.
About the Personal Assistant role
Reporting directly to the Head of Senior School, you will be the central point of contact for staff, parents, students, and external stakeholders. Your role will encompass executive support, communication management, event coordination, scheduling, and operational administration.
This is a dynamic position requiring sound judgement, professionalism, confidentiality, and the ability to manage competing priorities with calm efficiency.
Key Personal Assistant responsibilities Executive & Administrative Support
* Manage the Head of Senior School's calendar, workflow, and daily priorities
* Facilitate communication and access for staff, students, and parents
* Provide hospitality and administrative assistance as required
* Uphold school policies, procedures, and expectations
* Draft, manage and respond to communications on behalf of the Head of Senior School
* Maintain accurate Senior School information on school platforms
* Prepare circulars, letters, and updates for staff and families
* Assist with management of the school calendar including Senior School activities
* Organise and support Senior School events, assemblies, ceremonies and award nights
* Coordinate venues, travel, catering, gifts, resources and presentations
* Work collaboratively with Events, Operations and Engagement teams
* Support risk management processes and Consent2Go documentation
* Organise meetings for student support, staff collaboration and senior leadership
* Prepare agendas, documentation, minutes and reports
* Create and manage lists, schedules and records as required
* Assist in monitoring Senior School reporting timelines
* Manage student awards, certificates, badges, prizes and welcome materials
* Build strong, positive relationships with students, parents, staff and community members
* Handle confidential matters with discretion and professionalism
* Support school compliance, child safety and risk processes
* Maintain records for the Child Safety Register
* Ensure inclusivity for students from all backgrounds and needs
Reception & First Aid Support (as required)
* Assist with phone reception, visitor management and student attendance
* Provide support in the Health Centre when needed
About Personal Assistant role
You are an experienced administrator, ideally with a background in school or educational environments. You bring:
* Strong organisational and time‐management skills
* Excellent written and verbal communication
* High-level Microsoft Office proficiency
* Experience with school systems (Synergetic, Consent2Go, PTO, TryBooking) highly desirable
* A calm, friendly, and approachable manner
* Ability to handle sensitive information with the highest discretion
* A genuine alignment with the school's values and commitment to child safety
Personal Assistant required Qualifications & Checks
* Valid Working with Children Check
* Level 2 First Aid, CPR, anaphylaxis and asthma management training (or willingness to obtain)
* National Criminal History Check (upon appointment)
Why Personal Assistant this school?
* A nurturing, inclusive and community-focused workplace
* Strong leadership and supportive staff culture
* Opportunities for professional growth
* A role where you genuinely contribute to student experience and school excellence
How to apply Personal Assistant:
Prospero Teaching is supporting the recruitment process on behalf of the school. To express your interest, please submit your resume and our team will be in touch for a confidential discussion.
Email: ***********
Tel: ************
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