Be the Key Link Between People, Projects, and Performance!
Parabellum International is seeking an experienced and detail-oriented Operations Coordinator to support multiple high-impact projects across WA. This vital role involves ensuring smooth operations—from team coordination to compliance and operational support.
Why Parabellum International?
We lead in delivering critical emergency services in challenging environments. As a trusted provider of emergency medical response and support, we offer opportunities to participate in life-saving missions, working with a passionate, professional team committed to excellence.
About The Role
As Operations Coordinator, you will support projects across departments such as HR, Finance, HSE, and site teams to maintain alignment and efficiency. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are essential for success.
Key Responsibilities
1. Project Coordination: Manage all aspects of assigned projects from start to finish, ensure compliance and workforce coverage, oversee equipment supply and logistics.
2. Workforce Planning & Rostering: Monitor resources, adjust rosters for leave, shift changes, site priorities, and manage ongoing and shutdown schedules.
3. Personnel & Stakeholder Engagement: Maintain communication with stakeholders, support performance monitoring, training, PPE, and leave coverage.
4. Systems & Compliance: Use mobilisation and project systems to track qualifications and workforce data, meet site/client requirements, escalate issues as needed.
5. Timesheets & Payroll: Review and process timesheets accurately, provide reports, and maintain records.
6. Process Improvement: Identify inefficiencies, propose improvements, and support their implementation.
Day-to-Day Duties
* Manage rosters and schedules for workforce coverage across sites.
* Maintain documentation, checklists, and project schedules.
* Track qualifications, certifications, and site access for compliance.
* Support site teams and attend site visits as required.
Additional Duties
* Support mobilisation processes and broader operational tasks.
* Collaborate with departments to ensure seamless service delivery.
What We’re Looking For
* 3+ years' experience in workforce mobilisation or project coordination
* Excellent organizational skills and attention to detail
* Solutions-oriented with strong problem-solving skills
* Effective communicator and team player
* Proficiency in Microsoft Office
Ready to make an impact in a purpose-driven organization? Apply now to join Parabellum International and help keep operations running smoothly.
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