We are seeking a proactive and highly organised Administration Assistant to join a busy Shopping Centre Management team.
This is an excellent opportunity for an experienced administration professional who thrives in a fast-paced environment and enjoys working across centre operations, retailer communication, finance administration and stakeholder management.
Working closely with the Centre Management team, you will play a key role in supporting the day-to-day operations of the centre while helping deliver an exceptional experience for retailers, contractors and customers.
Key Responsibilities
* Managing the front reception area and general office administration
* Contractor sign in/sign out and maintaining compliance documentation
* Coordinating retailer communications, memos and correspondence
* Managing Public Liability Insurance and Certificate of Currency collection
* Supporting casual mall leasing and charity bookings administration
* Raising purchase orders and processing accounts payable invoices
* Assisting with rent roll processes, adhoc tenant charges and recoveries
* Maintaining accurate records within Yardi and other internal systems
* Supporting the Operations, Retail and Centre Management teams
* Coordinating repairs, maintenance requests and contractor onboarding
* Collecting retailer sales figures and assisting with reporting
* Preparing meeting minutes and maintaining office supplies
* Providing general administrative and marketing support as required
About You
To be successful in this role, you will ideally have:
* Previous experience within Shopping Centre Management, Commercial Property or Property Administration
* Strong administrative and organisational skills
* Experience managing multiple priorities in a fast-paced environment
* Excellent communication and stakeholder management skills
* A proactive approach with the ability to work independently
* High attention to detail and strong problem-solving ability
* Experience with Yardi or similar property systems will be highly regarded
What's on Offer
* Opportunity to work within a highly regarded property group
* Exposure to all aspects of retail centre operations
* Supportive and collaborative team environment
* Varied and fast-paced role with career growth opportunities
* Convenient centre-based location
If you have a background in retail centre administration, property management support or commercial administration and are looking for your next opportunity, we would love to hear from you.
Apply now or contact us for a confidential discussion.
Yvette Star - 0416 945 027 or
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