About The Role
We are seeking a Junior Administrative Officer to orchestrate daily operations, including cross-team coordination, reimbursement processing, travel budgeting, and payment management. Support international teams with payroll, leave tracking, and gift/SIM card logistics. Oversee office upkeep, vendor relations, pantry supplies, and event planning. Adaptability to handle ad-hoc tasks and a proactive approach to problem-solving are essential. Your organizational skills and attention to detail will ensure seamless workflows and a productive workplace.
Key Responsibilities
* Keep the office environment neat and organised, while efficiently managing pantry supplies.
* Address office inquiries and manage access devices; collaborate with building management and external vendors to ensure smooth facility operations.
* Handle budgeting and management for business travel with expertise and cost awareness.
* Ensure timely and accurate checking and processing of reimbursements.
* Manage payment applications efficiently and in compliance with company procedures.
* Support international branches with expense analysis, gift purchasing, leave management, payroll support, and related administrative tasks.
* Work collaboratively with internal and cross-functional teams to promote smooth daily operations.
* Prepare and maintain regular operational reports in alignment with organizational needs and priorities.
* Plan and organise company events and festivals to enhance employee engagement.
* Take on various ad-hoc tasks as needed.
Qualifications
* Bachelor's degree in business administration, management, or a related field
* Relevant experience in an administrative or office operations role is preferable
* A genuine passion for delivering excellent internal service and enhancing employee experience
* Excellent organisational and time management skills with a keen eye for details
* Well-developed computer skills, particularly in Misrosoft 365 and Jira
* A proactive team player who can also work independently with minimal supervision
* Excellent verbal and written communication skills in both English and Mandarin
Benefits
* Competitive salary and performance-based bonuses.
* Opportunities for career growth and development within a global company.
* Collaborative and inclusive work environment with exposure to cross-region operations.
* Health and wellness benefits.
* Flexible working arrangements.
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