Job Details
Date: 1 May 2026
Location: NSW, Zetland, NSW
Company: VGA
Role Overview
Position: Executive Assistant to the Group Managing Director and Director of Finance & IT at the Volkswagen Group Australia (VGA).
Responsibilities
* Provide high‐level administration support to the Group Managing Director and Director of Finance & IT in operations and processes.
* Ensure invoicing, payments, reconciliations, reimbursements and purchase orders for the Group Managing Director are accurate and processed in line with VGA requirements.
* Act as the point of contact for all VGA Leadership team and their assistants regarding business requirements and updates.
* Manage calendars, diaries, travel arrangements and appointments for both executives.
* Oversee office management for the Zetland office.
* Support ad‐hoc administrative duties as required.
* Assist in organising meetings for the Senior Leadership Team events.
* Support the Executive Specialist in adhoc activities and special projects.
* Drive continuous improvement and deliver small and discrete projects.
* Provide administrative support for monthly board meetings, including preparation and minute taking.
Qualifications
* Extensive experience supporting senior leadership and administration.
* Experience coordinating senior leadership team meetings and minute taking.
* Strong verbal and written communication skills.
* Strong stakeholder engagement, negotiation and buy‐in capabilities.
* Ability to liaise with senior audiences clearly and concisely.
* Great attention to detail.
* Advanced proficiency in MS Office Suite, particularly Outlook, PowerPoint, Excel and Word.
Benefits and Perks
* Culture of continuous learning, growth and development—including access to LinkedIn Learning and personal development opportunities.
* Reward and recognition programme with quarterly and annual awards.
* Flexible working arrangements under a hybrid work model.
* Additional leave including VGA Day paid leave and birthday leave.
* Discounts on Audi, CUPRA, Skoda and Volkswagen car purchases.
* Free entry to Dubbo and Taronga Zoo for you and your family.
* Work in an award‐winning, state‐of‐the‐art refurbished building with onsite parking and convenient train station proximity.
Equality and Diversity
Volkswagen Group Australia is an equal opportunity employer in each jurisdiction that it operates. We encourage and value applications from all diverse perspectives, experiences and backgrounds. The role is only available to individuals who have permanent work rights in Australia.
Additional Information
Successful applicants will be required to complete background checks as a condition of employment.
#J-18808-Ljbffr