Executive Assistant to Retail CEO – Sharp & Carter
Location:
Melbourne, VIC
Are you a highly organised and proactive Executive Assistant looking to support a dynamic and fast-paced retail CEO? This is an exciting opportunity to join a high-performing team in a trusted and pivotal role that directly supports the Retail CEO and leadership team across a diverse retail group.
About the Role
As the Executive Assistant to the Retail CEO, you will provide daily high-level executive support, ensuring seamless coordination across internal departments and external stakeholders. You will be the central point of communication, diary management, and event coordination, as well as a key driver in maintaining operational efficiency across the executive team.
You will also liaise with senior executives, external partners, and other EAs across the group. Your ability to anticipate needs, handle sensitive information with discretion, and juggle competing priorities will be critical to success in this role.
Key Responsibilities
Full diary and inbox management for the Retail CEO
Coordinating meetings and group calendars across executive and leadership teams
Travel management including bookings, itineraries, and accommodation
Preparation of reports, agendas, presentations, and board packs
Planning and execution of team events, conferences, and leadership offsites
Expense and budget reconciliation, including AMEX and monthly cost centre reporting
Liaising with internal departments to ensure smooth communication flow
Managing leave forms and plans for direct reports
Supporting with documentation and internal approvals
Ensuring compliance with internal policies and procedures
Confidential handling of sensitive business matters
Skills & Experience
Previous experience supporting C-suite executives or senior leadership
Exceptional diary and time management skills
Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication
Ability to work independently and manage competing deadlines
High attention to detail and organisational skills
Strong interpersonal and relationship-building capabilities
Ability to manage confidential information with integrity
Demonstrated experience in event coordination and executive-level support
Proactive, solutions-focused, and capable of anticipating executive needs
Financial acumen in budget tracking and reconciliation is highly desirable
What You'll Bring
A strong sense of professionalism, discretion, and reliability
An approachable and collaborative nature
Passion for working in a people-first organisation
A positive, "can-do" attitude and the ability to work at pace
An interest in contributing to a values-driven, inclusive workplace
Culture & Values
This organisation is built on values of authenticity, optimism, inclusion, honesty, and passion. The team thrives on collaboration, trust, and empowerment, and believes in doing the right thing and being accountable at all levels. You'll be part of a forward-thinking and supportive leadership environment that values its people, celebrates initiative, and encourages growth.
Ready to make a meaningful impact?
Apply now and become a trusted right hand to a dynamic retail CEO. Confidentiality is assured for all applicants.
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