Executive Assistant to the Deputy Principal
Caulfield Grammar School is a leading international school that provides exceptional educational opportunities. As an Executive Assistant to the Deputy Principal, you will play a crucial role in supporting the leadership team and ensuring the smooth operation of the campus.
The Role
This is a rare opportunity to join our dynamic team as the Executive Assistant to the Deputy Principal – Head of Campus. We are seeking an experienced professional with exceptional organisational skills, attention to detail and the ability to exercise sound judgment when managing complex and confidential matters.
You will be responsible for managing critical workflows, coordinating high-level meetings and events, and ensuring the Deputy Principal's priorities are delivered efficiently to a consistently high standard. You will also have the autonomy to identify opportunities to streamline administrative processes and improve efficiency across the campus.
Key Responsibilities
* Provide high-level executive support to the Deputy Principal, demonstrating professionalism, discretion and strong decision-making capabilities.
* Manage a complex and dynamic calendar, including scheduling appointments, coordinating stakeholder engagements and preparing daily briefing materials.
* Coordinate and support a broad range of meetings, events and functions, including all logistical requirements such as room bookings, catering and documentation.
* Prepare high-quality documents, briefings, agendas, and concise minutes of meetings to support timely and effective decision-making.
* Maintain organised and accessible file and document management systems, and oversee accounts receivable, payable and expense processes in alignment with school policy.
* Support strategic projects with strong administrative oversight and ensure follow-up actions are completed.
* Contribute to the smooth and efficient operation of the campus by ensuring effective scheduling, timely communication and consistent delivery of administrative support.
Skills and Experience
* Minimum of 3 years' experience in a personal or executive assistant role.
* Experience in writing executive level reports.
* Experience in an educational setting is highly advantageous.
* High levels of written & computer literacy.
* Excellent customer service and relationship management.
* Exceptional attention to detail, organisational, time management and prioritising skills.
* High level of analytical thinking and problem-solving skills.
* Proven ability to work independently.
* Advanced Microsoft and Apple Suite skills.
* Hold or willing to obtain an Employment Working With Children Check.
Benefits
We offer a competitive base salary, 13% superannuation, continuous professional development opportunities, access to outstanding facilities and resources with free onsite parking, health & wellbeing activities throughout the year, employee assistance program (EAP) and access to BENY app with discounts exclusive to Caulfield employees.
How to Apply
Please submit your application by clicking on the APPLY button.