Secretary (Administration Officer Level 5) - Medical Oncology
South Western Sydney Local Health District
REQ657470
Requisition ID: REQ657470
Employment Type: Permanent Full Time, 38 Hours Per Week
Remuneration: $79,171.07 - $80,966.53 per annum + 12% Superannuation + Salary Packaging
Location: Liverpool Hospital
Contact: Operations Manager, Liverpool Cancer Services - Maree Cain on maree.cain@health.nsw.gov.au or 02 8738 9838
A current influenza (flu) vaccination is a mandatory requirement for appointment to this position.
Overview
With your skills and experience, you can contribute to the millions of ways we are enriching health, and develop your career as part of the largest health organisation in Australia.
Achieve Something Great
Step into a secretarial role at the Medical Oncology at Liverpool Hospital. This position offers the opportunity to work alongside senior clinicians and specialists, providing high level secretarial and leadership support that directly contributes to exceptional patient care. You'll thrive in a dynamic, fast paced environment where no two days are the same and your organisational skills are genuinely valued. In this role, you will:
* Partner closely with the Director of Medical Oncology and specialist medical staff, delivering seamless, high‐level administrative and secretarial support.
* Lead, mentor and support a team of junior secretarial staff, shaping workflows, building capability and driving efficiency.
* Manage complex diaries, medical rosters, meetings and clinical documentation with professionalism, discretion and precision.
* Act as a key point of connection between clinicians, patients, carers and external stakeholders, helping to ensure coordinated, patient‐centered care.
Are You the Right Fit?
You will be a strong fit if you can demonstrate:
* You have proven experience in a senior secretarial or administrative role, ideally in healthcare, and are comfortable supervising, supporting and guiding junior staff.
* You excel at managing complex diaries, medical rosters, meetings and competing priorities in a fast‐paced, high‐pressure setting.
* You are highly proficient with Microsoft Office and electronic medical/administrative systems, producing accurate documentation and minutes with discretion and professionalism.
* You communicate effectively with senior clinicians, patients and stakeholders, and can work independently while maintaining strict confidentiality and a strong team focus.
Selection Criteria
To help us assess your suitability for the role, please tell us as much as you can about yourself in response to the questions below.
* Demonstrated experience in a senior secretarial or administrative role, ideally within a healthcare setting, including a high level of proficiency in all core secretarial functions such as diary management, meeting coordination, minute taking and the ability to supervise or support junior staff.
* High‐level written, technical and administrative capability, including fast and accurate typing, experience with medical terminology and dictation, preparation of professional documents and advanced proficiency in Microsoft Office applications (Word, Excel, Access and PowerPoint).
Strong personal effectiveness and problem‐solving skills, with the ability to work independently with minimal supervision, manage competing priorities, communicate professionally (including telephone manner), and demonstrate initiative, enthusiasm and discretion.
Additional Information
Temporary visa holders
May be considered if no suitable citizen or permanent resident is found.
More Than Just a Job – Why Work With Us?
* Annual leave with 17.5% leave loading (for full‐time and part‐time staff)
* One extra day off each month for full‐time employees
* Work‐Life Balance
* Flexible work options, including hybrid and varied hours (depending on the role)
* Paid maternity and parental leave
* Generous leave options like long service and carers leave
* Free and confidential support for staff and their families via our Staff Wellbeing and Support Service (EAP)
* Wellbeing programs that promote mental health, resilience, and balance
Equal Opportunity Statement
We are proud to be an equal opportunity employer dedicated to accessibility and a supportive recruitment experience. If you require adjustments or assistance during the application process, please contact SWSLHD-EmploymentHub@health.nsw.gov.au.
We value the diverse backgrounds, experiences, and perspectives of our workforce and are committed to fostering a respectful and welcoming environment. We strongly encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, neurodivergent individuals, those from Refugee, multicultural and multifaith backgrounds, and members of the LGBTQI+ community.
Safety Commitment
South Western Sydney Local Health District is dedicated to fostering a child‐safe environment that respects and upholds the rights of children and young people, aligned with NSW Health's commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well‐being of children and young people, actively working to protect them from harm and abuse.
NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.
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