Mawarnkarra Health Services (MHS) is the largest primary health care provider providing direct services to Aboriginal and Torres Strait Islander people living in the Roebourne and surrounding areas. MHS provides the families of Roebourne with a fully functional and accredited Clinic, that treats approximately 3,500 people per year.
MHS deliver quality medical services to improve the physical, spiritual, cultural, social and emotional wellbeing for families, and aspire to be a strong, sustainable and recognised health service that builds healthier communities.
MHS is looking for people who want to make a real difference in the health of Aboriginal and Torres Strait Islander families.
The Human Resource Officer is part of the Administration Team of Mawarnkarra Health Service.
The Position
The role of Human Resources Officer is to ensure the ongoing provision of efficient and effective time critical recruitment, onboarding, assisting with performance management and other human resources activities. All activities are expected to be undertaken at the highest standards and in alignment with our own Code of Conduct.
DUTIES
1. Recruitment
* Ensure recruitment policy and process is adhered to, and manage all aspects of the recruitment cycle.
* Work within the relevant departments to facilitate the Authority to Recruit (ATR) process, ensure the recruitment cycle is started promptly post a resignation of an employee, or the creation of a new position within the organisation.
* Review the ATR and ensure that the correct award, classification and level is listed.
* Ensure that roles are professionally advertised on approved mechanisms.
* Shortlist candidates and arrange interviews for selected candidates.
* Complete reference checking of preferred candidates.
* Prepare Letter's of offer and/or Employment contracts for execution by the CEO.
* Complete IT Access forms for new starters so it is available on the new starters first day.
* Ensure that recruitment documentation is kept at a high standard and saved in Recfind and the employees personnel files.
2. Employee onboarding and Induction
* Ensure that the organisations induction is up to date with requirements of the organisation.
* Complete the induction for new starters, inclusive of the organisational overview, site walk around and introductions to employees.
3. General HR Activities
* Review and maintain position descriptions regularly.
* Ensure that award changes are identified and appropriate action taken to ensure minimum award conditions are updated for each employee.
* Draft letters of support on behalf of the organization requested by employees where appropriate.
* Provision of generalised HR advice to employees.
* Seek advice from CCIWA or other industry support services on emerging HR issues.
* Conduct quarterly audits on HR records to ensure that required documentation is saved in Recfind and the employees personnel file.
4. Performance Management
* Ensure that performance management systems are maintained for the organisation and managers are aware of their role in the process.
* Support the line manager in facilitating the performance management meetings with employees.
* Provide the note taking support to any performance management meeting.
* Gain third party advice on behalf of the organisation on performance management issues as they arise.
* Support the line manager to develop performance management plans for employees.
* Ensure that documentation on the performance management issue is kept at a high standard and recorded in Recfind.
5. Employee Grievance Management
* Ensure that employee grievance systems are maintained for the organisation and managers are aware of their role in the process.
* Conduct investigations into low level employee grievance issues.
* Arrange any interviews that need to take place as part of the investigation.
* Seek any third party advice required on behalf the organisation on the grievance.
* Ensure that documentation of any grievance is kept at a high standard and recorded in Recfind.
6. End of Employment Management
* Ensure that any resignation received, has an acceptance of resignation letter drafted for the CEO signing.
* Offer an exit interview to any employee that has resigned and ensure that any issues or trends are brought to the CEO's attention.
* Ensure that an ATR is triggered on the acceptance of the resignation.
* Ensure that relevant stakeholders are informed when an employee resigns so system access is deactivated.
* Ensure that all HR systems for the organisation are in compliance to the Fairwork Act 2009 (Cth).
* Ensure that all HR records are kept secure and are in compliance with the Privacy Act 1988 (Cth).
* Ensure that all pay rates are compliant with the relevant award and updated regularly.
8. Quality Improvement
* Ensure compliance for HR activities are in accordance to the organisations Policies and processes.
* Participate in the quality improvement program.
* Ensure that requirements outlined in the accreditation standards are captured within the HR Systems.
* Work collaboratively with Compliance Officer to deliver quality improvement initiatives.
* Assist and recommend improvements within human resources and employee professional development.
* Ensure that all HR processes are documented, maintained and improved in Promapp.
9. Management of HR Assistant
* Ensure clear direction on the activities and role of the HR Assistant.
* Take a leadership role in facilitating an effective and collaborative working relationship.
10. Professional Responsibilities
* Lead by example with the highest standards of professional conduct.
* Ensure Senior Managers of respective work areas are advised and kept up to date when there are human resources concerns or queries in their area.
* Participate in and contribute to the fulfilment of operational needs of the organisation as they arise.
* Maintain an active knowledge of any changes in Fairwork and industry best practice in Human Resources.
* Demonstrate leadership in maintaining a safe working environment.
* Other duties as directed by management.
EDUCATION AND QUALIFICATIONS
Diploma in Human Resources with a minimum of two years' experience in a HR Generalist role.
Attend and participate in the professional development program and relevant external seminars and conferences, as approved.
OTHER RELEVANT INFORMATION
Candidates must live local to the Roebourne area and/ or surrounding areas, or be willing to relocate.
Housing is not included.
Must hold a current Western Australian Driver's License, Working With Children Check as well as Police Clearance no more than 6 months old.
Current CPR Certificate.
All employees are subject to regular random drug and alcohol screening.
Aboriginal and Torres Strait Islander people are strongly encouraged to apply.
Salary & allowances paid annually as below:
Base salary - $81,900 - 89,700.00
District allowance - single $3,055.65 or family $6,111.30
Housing allowance - $18,200
Electricity Allowance - (paid over summer 10 pay periods) - $1500
Annual Airfare Allowance (after 12 months continuous service) - $1000
Superannuation - 12%
Generous salary sacrificing available
37.5 Hour working week, Monday to Friday 8.30am to 4.45pm
Applications
Please send your resume and application form with a cover letter stating why you want the role to Charmaine - *********@mhs.org.au
MHS may commence appointment proceedings immediately, appoint by invitation or make no appointment at all. This opportunity is only open to candidates with the right to work in Australia.
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