You will work closely with us to provide outstanding administrative support to the Executive Team. Be a key player in ensuring our operations run smoothly and efficiently, with excellent communication, governance and professionalism.
This key role also provides backup support for doctor credentialing management.
Duties will include, but not limited to:
* Coordination of Executive schedules and calendar management
* Coordination of meetings for Executive team and committees, including preparing agendas, electronic minutes and management of confidential documents
* Provide confidential and efficient secretarial services in relation to the flow of information to and from the office of the relevant Executive member/s
* Provide timely and accurate information in response to queries by patients, visitors and other customers
* Effectively and efficiently liaise with all levels of staff and various other organisations
* Responsibility for document creation, revision and control
* Prepare, format and deliver documents to the appropriate parties as directed by the relevant Executive member/s
* Assisting with producing and distributing communications to staff and doctors
* Provide backup support for the management of doctor Credentialing applications and renewals, and maintaining accurate and up-to-date records of doctor credentials, qualifications, licenses, and certifications.
* Support the leadership team with project management and initiatives as assigned by the executives e.g. new system rollouts
* Planning and execution of events and maintaining event calendars
* Collaborate with departments to collect and feature important information for staff newsletters for both sites.
* Booking and coordinating Executive travel.
* Ordering of stationary and other non-clinical supplies.
* Executive team expense reconciliation
* Assist new members of staff with orientation
* Be involved and support continuous improvement projects and audits being undertaken in the department and the organisation
* Assist in compiling data and generating reports to track initiatives
* Provision of hospitality for Executive guests & visitors.
* Other administrative tasks as required.
About You
To succeed in this role, you will demonstrate prior experience supporting an executive or team, ideally within a hospital setting.
* A high degree of professionalism, with excellent verbal and written communication skills
* A positive attitude and a high degree of self-confidence, with the ability to engage seamlessly with stakeholders at all levels
* Outstanding personal efficiency with high level capacity to multitask and managing priorities and deadlines.
* Experience in a similar role within the Private Hospital sector is highly desirable.
* Advanced proficiency with IT systems and Microsoft Office including Outlook, Word, Excel and PowerPoint. Basic graphic design skills would be a bonus.
* Flexibility to meet variable work hour demands.
What's in it for You:
At Ramsay, we care for our people by offering benefits that truly support your career, wellbeing and lifestyle, including:
* Grow your career with recognition programs, employee referral bonuses, scholarships, free access to LinkedIn Learning and the Ramsay Leadership Academy
* Save more every day with Ramsay Rewards, giving you exclusive deals at 100+ retailers, restaurants, travel providers and more
* Enjoy peace of mind with lower hospital cover costs and higher extras limits on services like General and Major Dental, plus pharmacy and allied health discounts
* Find balance through flexible rostering options, flexible leave and access to free, confidential counselling and wellbeing support 24/7
* Increase your take-home pay through salary packaging and novated leasing, plus discounts on leisure travel, gyms and lifestyle services.
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