Job description
Agency Department of Health Work unit Surgery and Critical Care
Job title Operating Theatre Administration Support Officer Designation Administrative Officer 3
Job type Full time Duration Ongoing
Salary $66,773 - $71,746 Location Darwin
Position number 43175 RTF Closing 13/10/2025
Contact officer Elizabeth Ganley on or
About the agency
Apply online
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
Provide administrative and secretarial services to Health Professionals within the Operating Theatre complex including to
supporting the flow of the emergency surgery list, liaising with ward staff re patient requirements for emergency surgery and
completing timely data entry to reflect real time allocations of patients. Ensure accurate data input into internal electronic patient
management systems in relation to surgical procedures undertaken within the unit.
Key duties and responsibilities
1. Provide a high standard of administrative services to the Operating Theatre and CSD staff while maintaining strict
confidentiality.
2. Organise and provide high level administrative support for meetings including agenda preparation, agenda paper management,
minute taking, calendars and room bookings.
3. Screen and prioritise incoming verbal and written communications and prepare draft responses in an appropriate and timely
manner.
4. Maintain stationary stock levels within the operating theatre complex.
5. Coordinate the processing and inputting of data and datasets for the operating theatre complex. Generate statistical data
reports monthly and upon request.
6. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken
in order to ensure high quality, safe services, and workplaces.
7. Provide high level administrative support including accurate data entry, filing, electronic records management and the
preparation and dissemination of correspondence.
Selection criteria
Essential
1. Demonstrated administrative experience, ability to organise and prioritise workload to meet deadlines.
2. Demonstrated ability to prepare written reports, record minutes of meetings with knowledge of medical terminology.
3. Demonstrated effective interpersonal communication and organisational skills of a high order, including an ability to work within
a team.
4. Awareness of and compliance with the management of highly confidential information.
5. Demonstrated knowledge and experience in the use of computer systems including word processing, spreadsheets, emails,
records management, database, and the ability to use or learn computerised hospital information systems.
6. Awareness of multicultural issues and an ability to interact effectively with people from diverse cultures.
Desirable
1. Experience in a hospital or health service environment.
2. Medical terminology or the ability to acquire or equivalent relevant experience.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice
and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.
For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with
blood or body substances), check with contact person for requirements.