Job Title: Accounts / Admin Assistant
Location: Osborne Park, Perth, WA, 6017
Employer: ESM Resources Pty Ltd (ESM Resources)
Employment Type: Full-time (38 hrs per week) with flexible working hours
Position Description
ESM Resources is a Mobile Equipment Hire company dedicated to providing hire solutions for the civil, construction and mining industries with branches located in Perth, Newman, Port Hedland and Karratha. Due to continued growth, we are seeking a self‐motivated, reliable, organised and detail‐oriented Accounts / Admin Assistant to support our finance and office operations. This role is ideal for someone who enjoys a varied workload, takes initiative and can manage competing deadlines with confidence.
You will be responsible for day‐to‐day general Administration and entry level Accounts Payable data entry, assisting with workflow across departments and supporting the smooth running of the office.
Key Responsibilities
* Accurate and timely processing of accounts payable records on a daily basis
* Verify invoices and allocate purchase orders
* Confirm receipt of goods or services
* Escalate discrepancies, missing invoices, or urgent payment issues
* Ensure all purchase orders are correctly allocated and maintained
* Data entry and maintaining accurate financial records
* Filing, file management and archiving
* Supporting management with ad‐hoc finance tasks
* General office administration and reception – answering phones, greeting visitors and providing general customer service
* Maintaining office supplies, stationery and basic office upkeep
* Managing incoming/outgoing mail and email correspondence
* Preparing documents, forms and internal paperwork as required
* Managing meeting room bookings and preparing meeting areas
* Supporting staff across all departments with administrative needs
* Assisting other staff members with annual leave support coverage for all departments
Skills and Experience
* Previous experience in office administration and entry level accounts – Preferred
* Familiarity with MYOB Acumatica (Advanced) – Highly recommended
* Highly organised and strong attention to detail and accuracy – Imperative
* Ability to manage deadlines, especially during end‐of‐month
* Excellent communication skills and a helpful, positive attitude
* Strong organisational and time‐management abilities
* Computer skills with high proficiency in MYOB Advanced, Excel, Word, Outlook etc.
Your Attributes
* Reliable and self‐motivated
* Able to work both independently and as part of a team
* Willing to assist across different areas of the business
* Professional presentation, friendly, pro‐active and excellent interpersonal skills
Benefits
* Join an industry‐leading company in a supportive, collaborative and forward‐thinking environment
* Enjoy a diverse, hands‐on role with genuine opportunities to grow and develop your skills
* Secure a stable, long‐term position within a successful and expanding organisation
We are an equal opportunity employer and value diversity in our workforce. We encourage applications from all qualified candidates. To be considered, applicants must have the right to work in Australia and must demonstrate excellent written and verbal communication skills. Please submit your CV and cover letter to *****@esmres.com.au.
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