We are currently seeking a highly organised and proactive Administrative Assistant to join our growing team in Newman.
This is a residential role, and applicants must currently reside in Newman or be willing to relocate at their own expense. This is not a FIFO position.
About the Role
This is a hands‐on operational support position that combines finance administration, customer service, stock coordination, travel bookings, and executive support within a fast‐paced regional business. You will work closely with the Office Manager & Maintenance Scheduler, and become a key support person across multiple areas of the business.
This is a full‐time position working a 40‐hour week.
Key Responsibilities
* Accounts payable and receivable administration
* End‐of‐month reconciliations and financial reporting support
* Invoicing, debtor follow‐up, and expense tracking
* Managing stock levels for ice, gas, and water supplies
* Coordinating deliveries, stocktakes, and recurring customer orders
* Front counter customer service and POS transactions
* Supporting ServiceM8 job management administration
* Coordinating FIFO travel and accommodation bookings
* Ordering uniforms, stationery, FIFO flights and office supplies
* Maintaining accurate systems, records, and documentation
* Contributing to a strong safety‐first culture
Hours
Monday to Friday; 40 hour work week.
About You
* Takes ownership and works proactively
* Highly organised and detail‐oriented
* Confidently manages multiple priorities
* Enjoys variety and operational coordination
* Communicates professionally with customers and team members
* Comfortable working in a fast‐paced environment
* Problem‐solves without constant direction
* Minimum 2 years' experience in administration or accounts
* Strong accounts payable/receivable experience
* Experience using systems such as ServiceM8, Xero, MYOB, or similar
* Strong computer and Microsoft Office skills
* Excellent organisational and communication skills
* Ability to manage confidential information professionally
* Current WA C‐Class Driver's Licence
* National Police Clearance
* Full Australian working rights
* Ability to complete a pre‐employment medical assessment
* Trades, maintenance, or construction industry experience
* Stock or inventory management experience
* Swap and Go Gas experience
* White Card or machinery tickets
Benefits
* Join a growing, locally respected business
* Work in a varied and engaging role
* Supportive team environment
* Opportunity to grow with the business
* Be part of a company that values reliability, accountability, and teamwork
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