Occupation: Administration
Location: Hume - Greater Shepparton
Reference: 1528752
Selection Criteria Skills
* Demonstrated strong organisational skills with the ability to prioritise tasks
* Demonstrated strong interpersonal and communication skills
* Demonstrated a level of initiative to complete tasks in a timely manner
* Demonstrated capacity to work effectively in a team and take direction from teachers and school leadership
* Demonstrated strong computer skills and the ability to learn new software applications quickly.
* Demonstrated strong written communication skills, including the capacity to clearly convey information, craft professional emails, and adapt writing style to suit different audiences and purposes.
Qualifications and Experience
* Valid Working with Children check
* Prior experience working in administrative roles is desirable
* Prior experience working in a school or educational setting is desirable
Role
Victoria has secured funding from the Australian Government's Workload Reduction Fund to trial a new type of Education Support role in schools to reduce teacher workload. The Operational Teaching Assistant (OTA) will play an integral role in supporting a reduction in teacher workload. The role involves performing a variety of tasks typically undertaken by teachers that do not require a teaching qualification, VIT registration, or the specific skills and knowledge of a teacher. The OTA will undertake these responsibilities and reduce the workload of teachers.
Responsibilities
* Setting up the classroom for the day
* Collating learning materials
* Assisting with preparing equipment for students with additional needs
* Recording student attendance
* Collection of and administration related to permission notes and payments for activities, such as camps and excursions
* Booking buses and venues
* Completing risk assessments and associated documentation
* Auditing, ordering and organising classroom materials and resources
* Purchasing event specific supplies
* Supporting teachers to communicate with parents/carers through the relevant school platform
* Following school-determined processes for actioning external service requests, such as NDIS providers
* Booking rooms
* Developing timetables
* Collecting and checking permissions and updating routine records for teachers
* Uploading teacher completed documents onto online systems, including entering teacher determined student data
* Complete template documents for camps and excursions
* Convert documents from one place to another for teachers, such as upload plans onto the school's Student Management System
This role does not involve working with students; it is supporting the administrative and operational work of teachers.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via .
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Education support workers at this range will undertake routine tasks and work that carries some degree of independence, generally involving a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.
Schools must ensure the provision of structure and time to enable:
A well-structured environment where routine tasks are clearly defined.
Working under the supervision and direction of teachers to receive ongoing guidance and support.
Working cohesively with teachers and other staff members.
Tasks are performed in accordance with established guidelines and the Victorian Government Schools Agreement 2022.
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http:///hrweb/Pages/default.aspx
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