This role provides essential administrative, finance, and operational support to ensure the smooth and efficient running of business activities across the organisation.
Working closely with the CFO, the position assists with finance administration, document preparation, office coordination, and a variety of general support tasks. The role contributes to daily workflows and priorities as needed.
This is a hands-on position suited to someone who enjoys variety, thrives in a collaborative environment, and is comfortable working across a broad range of responsibilities.
Key Responsibilities
- Provide day-to-day administrative and finance support to the CFO.
- Assist with accounts payable and receivable, bank reconciliations, and maintaining accurate financial records in Xero.
- Prepare, format, and proofread financial documents, management reports, and general correspondence.
- Support procurement processes, supplier onboarding and management, and expense tracking.
- Assist with maintaining company registers, contracts, and compliance documentation.
Operational & Office Support
- Maintain an organised, tidy, and functional workspace, ensuring common areas and office resources are well managed.
- Oversee general office supplies, stationery, and inventory restocking.
- Handle incoming correspondence, mail, deliveries, and routine enquiries.
- Support the planning and coordination of in-house activities, including staff luncheons, celebrations, social events, and team activities.
- Provide administrative support to other executive leaders and general operational activities.
Systems & Process Improvement
- Work closely with team members to improve administrative systems and streamline processes.
- Assist with light project support tasks where required across finance and operations.
About You
You’ll bring:
- Previous experience in administration, finance, or accounts support.
- Strong computer skills including Microsoft Office Suite and Xero.
- Excellent organisational skills, accuracy, and attention to detail.
- A proactive, adaptable approach and the ability to juggle competing priorities.
- Strong written and verbal communication skills.
- A cooperative mindset and willingness to assist where needed.
- Experience in finance, technology, defence, or innovation-focused environments is beneficial but not essential.
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Defense and Space Manufacturing
Location: Adelaide, South Australia, Australia
Salary: A$75,000.00 - A$95,000.00
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