Key Accountabilities
* Monitoring and keeping an updated spreadsheet of all man hours and job allocations on the master timesheet
* Checking and cross‐referencing all man hours for all projects to ensure there are no pay discrepancies and that all hours are correctly accounted for
* Ensuring all FastFields documents are submitted and filled out correctly by required supervisors and are saved in their respective folders
* Monitoring Daily Labour Dockets and Job Forms to ensure all dockets are authorised and accounted for in claims submissions
* General office administration including maintaining office and kitchen supplies, liaising with external suppliers about maintenance, organising catering and office events, answering general phone call enquiries, and taking messages
* Purchase control – raising operations‐related purchase orders and ensuring they are entered into a purchase order register
* Purchase control – invoicing, closing out all orders, and ensuring all invoices have a purchase order
* Reconciling all corporate credit cards to ensure all transactions are accounted for
* Assisting with completing statutory declarations as required by accounts
* Managing the WA Admin email process to ensure all emails are forwarded to the correct person to act upon
Compliance
* Comply with all health, safety and environmental policies, procedures and directives
* Act and behave in accordance with company values
* Comply with all company policies, processes, procedures and work instructions
* Work to ISO 9001 quality and AS/NZS 4801 health and safety certification and management systems
Other
* Participate in internal and external audits as required
Skills and Experience
* Previous experience in a finance administration position
* Previous experience in construction, mining or resources (highly desirable)
* Ability to foster and maintain positive relationships with both internal and external stakeholders
* Exceptional attention to detail
* Proactive and uses initiative
* Strong customer orientation
* Excellent communication skills
* Ability to multi‐task
* Intermediate MS Office skills
* Effective team player, flexible and adaptable
Qualifications
* Certificate IV in administration, finance or accounting (or similar) – highly desirable
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