Overview
Office Coordinator supporting Lifeline Retail team in Ipswich. Provide high‐level administrative and coordination support ensuring smooth operation of office systems and retail services.
Responsibilities
* Coordinate day‐to‐day office and administrative functions across Lifeline Retail.
* Manage calendars, meetings, agendas and prepare documentation for management forums.
* Maintain office systems, records, filing and correspondence to organisational standards.
* Provide high‐level administrative support including reporting, document preparation and data collation.
* Support onboarding processes and coordinate access requests for new starters.
* Process invoices, purchase orders and routine financial transactions.
* Maintain accurate data across financial, workforce and operational systems.
* Undertake reconciliations, data validation and quality checks to ensure compliance.
* Liaise with store teams and internal stakeholders to support effective communication and operations.
* Identify opportunities to improve administrative processes and workflows.
Qualifications
* Demonstrated experience in senior administrative, clerical or office coordination role.
* Strong knowledge of office administration, records management and business support systems.
* Experience processing financial transactions and maintaining accurate records.
* Excellent organisational and time management skills, prioritising competing tasks.
* High attention to detail and commitment to data accuracy and confidentiality.
* Well‐developed communication skills and strong customer service focus.
* Ability to work independently and collaboratively within a team.
* Experience working within a retail or similar environment (desirable).
Benefits
* Flexible work arrangements to support work‐life balance.
* NFP Salary Packaging – up to $15,900 per annum for everyday expenses and up to $2,650 per annum for meal entertainment.
* 12 weeks paid parental leave and 2 weeks paid partner leave after 6 months of service.
* Diversity and inclusive leave options, including paid gender affirmation leave and cultural leave for Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant events.
* Career development opportunities and employee recognition programs.
* Positive inclusive team culture committed to serving others.
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