Overview
Nova Systems is a leading engineering services and technology solutions company, partnering with clients to keep nations and people safe and secure. We work collaboratively to achieve our vision and objectives while staying true to our values of Trust, Professionalism, Community and Passion. We value diversity and strive for an inclusive workplace.
Position Summary
The Receptionist and Office Administrator provides comprehensive administrative support to our local office and ensures a welcoming and efficient front desk experience, managing incoming calls, greeting visitors, and facilitating smooth office operations.
Key Responsibilities
* Welcome visitors and direct them as necessary.
* Manage incoming calls – both internal and external.
* Maintain tidiness of reception area, kitchen, and conference/meeting rooms.
* Order stationery and staff amenities.
* Coordinate office maintenance, meeting room bookings and catering.
* Assist with new starter induction and onboarding.
* Assist with travel and accommodation bookings and claims.
* Credit card and expense reconciliation.
* Provide administrative support to SLT members and GMs as appropriate.
* Support WHS Officer on local WHSE requirements.
* Support Group Security Officer and report risks promptly.
* Coordinate with Social Committee for social events.
* Coordinate and facilitate monthly senior leaders meetings and leadership representation at events.
Qualifications
* Previous experience in a similar busy office role.
* Strong people skills and high level of customer service.
* Good written and verbal communication and demonstrated prioritisation and time‐management skills.
* Flexibility and adaptability with ability to adjust to urgent requests.
* Ability to plan and perform tasks with minimal supervision.
* Excellent knowledge of MS Office suite and PDF software.
* Enthusiastic about providing high‐quality support and customer service.
* Australian Citizenship and ability to obtain and maintain an AGSVA security clearance.
* Ability to travel as required.
Benefits
* Generous Parental Leave: Primary Carers 20 weeks paid; Partner Carers 4 weeks. Full superannuation contributions up to 52 weeks.
* Professional and Personal Development: Up to $5,000 per year allowance with PD leave included; up to $750 per year towards well‐being activities.
* Additional Leave: Reserve, Loyalty, Emergency, Purchased (up to 2 weeks), Community Service.
* Flexibility: Culture encourages flexible working.
* Dress For Your Day: Personal expression of attire.
* Reward & Recognition Program: Discounts from major retailers.
* Employee Assistance Program for employees and family.
* Annual ANZ conference.
* Well‐being Hub with health and fitness content.
* Defence Health and Travel Insurance.
* Free Flu Vaccination annually.
* Novated Leasing and Salary Sacrifice.
* Nova Employee Share Offer.
* Inclusive, collaborative, supportive culture.
* Social activities throughout the year.
Other Requirements
As a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) may affect suitability.
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