About the Client
ADF Careers is the largest workforce outsourcing solution in the southern hemisphere with over 80,000 applications received on average each year. ADF Careers is on a mission to recruit the right people, in the right numbers, at the right time to support the Australian Defence Force to build, sustain and maximize Defence capability.
Our people are our greatest asset. We recognise and respect our people's need to work in ways that support their careers, families, and lifestyle. That's why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of products and services. We want our people to be financially rewarded, to feel good and go beyond what they thought possible at work.
* Join a culture of excellence
* Be part of one of the most important missions in Australia
* Lead coordination, problem-solving, and stakeholder engagement
Job Description
The Senior Target Fulfilment Coordinator is responsible for overseeing and optimizing the allocation, management, and delivery of Aviation Testing at RAAF Base East Sale for all aviation candidates required to undertake MACTS testing within ADF Careers. This senior role ensures alignment with strategic goals by supporting target achievement through effective collaboration, clear communication, and robust analysis. It plays a critical role in ensuring that service needs are comprehensively understood and appropriately addressed across the national ADF Careers workforce, driving consistent and efficient target fulfilment outcomes.
You will:
* Work under limited supervision using a high level of initiative to resolve issues, deliver practical solutions
* Routinely prioritise competing demands in order to meet business and performance timeframes.
* Drive administrative and operational excellence, overseeing tasks associated with workforce delivery, while streamlining processes to enhance coordination efficiency.
* Assist in the preparation of reports, presentations, and internal communications with accuracy and attention to detail
* Maintain secure filing systems, manage records, and ensure effective document control
* Liaise confidently and professionally with internal and external stakeholders
* Contribute to the development and implementation of improved administrative processes.
* Prepare client correspondence, documentation and travel.
* Maintain a high level of discretion and confidentiality.
* Work collaboratively with Target Fulfillment team members, to roster and manage a small team of dedicated casually employed candidate Chaperones. This may require after-hours intervention if unexpected travel changes arise that require problem solving.
* Good organisational, analytical, and problem-solving skills, with the ability to manage competing demands, meet deadlines, and drive improvements.
* Update workforce data spreadsheets, ensuring timely accurate delivery
* Inbox Management: Monitor and respond to incoming emails, allocate tasks, and ensure timely follow-up.
* Develop and maintain a comprehensive understanding of the services' priorities and wider Recruiting Operations goals, enabling impactful contributions to target achievement for ADF Careers at a senior level.
* Represent the Target Fulfillment function at weekly, monthly, and quarterly target and enlistment delivery meetings, presenting data-driven insights, progress updates, and strategies for issue resolution and future planning.
* Advise and support stakeholders in the Recruitment and Events Delivery team on Aviation Testing availability, providing innovative solutions to maximise opportunities and ensure optimal target fulfillment with high-quality candidates.
* Create and maintain a positive relationship with all stakeholders and colleagues, ensuring an exceptional level of service to the client (Commonwealth of Australia) and a collaborative approach to achievement for ADF Careers.
Candidate's Profile
If you have worked in a similar position or just looking for your next opportunity that will make an impact, we want to speak with you.
Your background will demonstrate:
* Strong administrative skills, with demonstrated experience in meeting coordination, document control, and preparing and editing professional presentations.
* Exceptional communication and relationship-building skills, with a proven ability to influence and collaborate effectively with senior external stakeholders and internal leaders.
* Exceptional written and verbal communication skills, with the ability to build positive relationships with a wide range of stakeholders both internal and external.
* Proficiency in Microsoft Office Suites
* Excellent organisational and time management skills, with the ability to manage a high-volume workload and meet competing deadlines
* Highly organised & able to effectively manage and prioritise multiple tasks
* Extensive experience and advanced knowledge of end-to‐end recruitment processes, including strategic onboarding, workforce planning, and complex administrative operations.
* Strong leadership in organisational and time management, demonstrating the ability to oversee multiple priorities, delegate effectively, and meet critical deadlines in high‐pressure environments.
* Process‐driven mindset with a strategic, solution‐focused approach, ensuring efficiency and alignment with business objectives while delivering superior customer service outcomes.
* Advanced stakeholder management capabilities, enabling seamless communication and coordination across a nationally dispersed, multi‐functional team.
To apply for this position, you must be an Australian citizen and have the ability to maintain an Australian AGSVA security clearance.
How to apply
If eligible, please submit your resume; applications are open to all qualified Australian citizens regardless of their background, identity, experiences and beliefs.
Please connect with us at any time during the recruitment process for a confidential conversation if you require assistance to participate fully in our recruitment process.
If you require any further information on this great opportunity, please email Sahar Khalid at .
To apply for this position, please submit your application online through our designated platform. The deadline for applications is 11:30 PM (AEST) on 10th June 2026. It's important to note that applications will be reviewed and processed as they are received.
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