Full‐time (100%), fixed term position in a collaborative professional team.
Base salary will be in the range $95,361.61 - $102,302.91+ 17% Superannuation (HEW Level 6). Based at our vibrant and picturesque St Lucia Campus.
About This Opportunity
In this role, you will provide high‐level executive and administrative support to the General Counsel and will play a vital role in the smooth, confidential and effective operation of UQ Legal Services. Working within a collaborative and purpose‐driven professional team, you will be trusted to anticipate needs, manage complex priorities, and enable sound decision‐making that supports the University's strategic objectives and governance obligations.
Key Responsibilities
* Providing professional and proactive administrative and executive support to the General Counsel, Legal Services.
* Managing all aspects of the General Counsel's calendar and ensuring thorough preparation for weekly commitments.
* Providing secretariat and administrative support for the General Counsel's participation in various meetings, committees, and boards; including ensuring adequate briefing, preparation of agendas, reports, minute taking, and follow‐up of tasks allocated.
* Contributing to and/or coordinating the preparation and processing of executive documentation, reports, presentations, agendas, and minutes; undertaking background research and data analysis as required.
* Making travel arrangements and booking accommodation for the General Counsel and other staff as required.
* Liaising with and maintaining strong relationships with University staff at all levels on the General Counsel's behalf.
* Maintaining confidentiality and exercising discretion, diplomacy and judgement.
* Assessing incoming correspondence and emails, taking appropriate action, writing replies to routine correspondence on behalf of the General Counsel, and preparing drafts for consideration on non‐routine matters.
* Assisting in the management of procurement activities and other finance‐related tasks as required, including reconciling the General Counsel corporate credit card.
* Assisting with the preparation and monitoring of Legal Services budgets.
* Working as part of an administration team to improve efficiency and service delivery within Legal Services.
About You / Qualifications
* Significant experience providing executive and administrative support to a senior leader within a legal practice or similarly complex professional environment, or an equivalent combination of experience and education.
* Superior interpersonal, communication and senior stakeholder engagement skills, with the ability to build trusted relationships across all levels of an organisation.
* Demonstrated experience preparing high‐quality briefs, reports, presentations and correspondence for senior audiences.
* Strong organisational skills, with the ability to manage competing priorities, meet deadlines and work autonomously.
* High‐level proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint, with demonstrated legal secretary and word‐processing skills (min 60 wpm).
* A proven ability to handle sensitive and confidential matters with discretion, diplomacy and sound judgement.
* Well‐developed written and verbal communication skills, attention to detail and problem‐solving capability.
* An understanding of, or capacity to quickly develop knowledge of, university structures and corporate systems.
Benefits
Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programmes, a heavily discounted Study for Staff programme, on‐campus childcare, affordable parking, and salary packaging.
We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criterion but can demonstrate their potential relative to the opportunity. We're also happy to support any accessibility needs throughout the recruitment process.
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