**Job Title:** High Level Administrative Support Specialist
**Overview:** We are seeking an experienced and skilled individual to join our team as a High Level Administrative Support Specialist. As a key member of our organization, you will be responsible for providing high-level administrative support to our senior executives and managing our administration team.
**Responsibilities:
* Manage and coordinate the administration team, including team and individual staff management, timesheet management, delegation of tasks, ensuring team adherence with organizational policies and procedures, strategic planning and oversight.
* Oversee and/or assist with a range of administrative work including all day-to-day administrative work provided by the administration team, secretariat support for related committees and boards, management of branches, responses to Freedom of Information Requests, screening and actioning external telephone calls, preparation for attendance at Senate Estimates Hearings and Parliamentary Committees and Inquiries, procurement, budget management and recruitment.
* Maintenance of all records including statistical records and compliance with record keeping and reporting, internal and external reporting, organization of division wide conferences and branch planning events, meeting public register requirements including managing the risks associated with day-to-day publishing, provide executive support including diary management, assisting with meeting preparation, and assistance with tasks to meet corporate division and executive office requirements.
* Liaise with other divisions and attend interdivisional meetings as required, monitor and promote division's compliance with organizational policies whilst maintaining awareness of key issues and developments within the division.
**Requirements:
* Demonstrated experience leading a team or similar role in a fast-paced and large complex people-centred organization, with demonstrated ability to supervise and develop lower classifications while building team capacity, encouraging career development and managing performance feedback.
* Proven ability to incorporate strategic thinking to identify gaps or improvements and propose suitable solutions, along with problem-solving skills and strong attention to detail.
* Excellent written and oral communication skills and the ability to work collaboratively within multi-disciplinary teams.
* Proven ability to work independently with limited direction against established priorities, practices, and methodologies to deliver quality outcomes.
* Proven ability to deliver project and operational deliverables within deadlines while managing multiple priorities.
**Benefits:
We offer a dynamic and supportive work environment, opportunities for career growth and development, and a competitive remuneration package.