About The VGSO
The Victorian Government Solicitor's Office (VGSO) serves the rule of law exclusively for the State. It operates as a service‐driven legal professional practice, striving for excellence in a competitive environment and guided by the Victorian Public Sector values and VGSO's Our Compass: Proud of what we do; Value every voice; Learn, grow, thrive; Always evolving; Act with care.
About The Branch
The Inquiries, Prosecutions and Administrative Law (IPA) branch comprises teams that provide specialist legal services and advice to the State in areas such as Regulation, Administrative Law, Disciplinary Reviews, Inquiries, Royal Commissions, and litigation on state care and personal injury. The branch also handles business and occupational licensing, conduct reviews, professional disciplinary proceedings, freedom of information, privacy inquiries, and summary prosecutions.
About The Role
An experienced Senior Legal Assistant will support the IPA branch in matters of significant public interest. Reporting to the Branch Practice and Legal Support Team Leader, the role involves high‐quality secretarial and administrative support for a team of solicitors, fast‐paced work, and opportunities for ongoing professional development. The position is suitable for someone calm under pressure, with strong judgement, excellent communication skills, and a proactive mindset toward improving administrative efficiency.
Responsibilities
* Preparing correspondence and legal documents, including drafting
* Liaising professionally with clients, witnesses and counsel
* Amending, formatting and finalising complex legal documents
* Managing legal files, ensuring accurate and up‐to‐date electronic and hard copy records
* Diary and email management, including monitoring inboxes, calendars and critical deadlines
* Providing telephone support, including screening and responding to enquiries
* Coordinating monthly billing processes, including client‐specific requirements
* Assisting with monthly reporting and administrative data collection
* Providing general administrative support, including photocopying, courier coordination and relieving reception as required
* Mentoring and supporting Legal Assistants within the branch
* Actively identifying opportunities to reduce administrative workload for solicitors and improve service delivery
* Assisting the Branch Practice and Legal Support Team Leader as required
Skills and Experience
* Demonstrated experience as a Senior Legal Assistant within a legal environment, or a minimum of 5 years in a comparable administrative support role
* Proven ability to mentor and support junior staff, contributing to team capability and development
* Intermediate proficiency in Microsoft Office Suite and Adobe Acrobat
* Experience preparing, formatting and troubleshooting large and complex documents, including resolving formatting issues and document corruption
* Demonstrated ability to provide high‐quality, responsive administrative support to multiple solicitors in a fast‐paced environment
* Sound understanding of court systems, processes and legal terminology, with the ability to conduct research using online legal databases and systems
* Strong initiative, with the ability to work autonomously and manage competing priorities effectively
* Excellent attention to detail, with a strong commitment to accuracy and service excellence
Benefits
VGSO offers an inclusive, collaborative work environment with mentoring and career development opportunities. Employees enjoy a flexible hybrid work arrangement, balancing remote and office work to support work‐life balance.
Salary
VPS 3 $81,496 - $98,955 plus superannuation per annum.
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