Location: 27 Bellwood St, Darra, QLD, 4076, Australia
Job Category: Personal Assistant, Administration
What we offer
* Tier 1 brand with national capability and delivery strength
* Flexible, supportive working environment and approachable leadership
* Exclusive employee offers and discounts via The Vault
* Financial wellness programs
* Discounted private Health insurance
* Personal and professional development
* Employee Assistance Program (EAP) – immediate family included
* Free parking onsite
* Free morning beverage
The Role
Reporting to the Head of Executive Operations and based in our Darra Head office, this role is responsible for managing the high-volume, detail-oriented administrative workload that enables the CEO and Executive Team to focus on strategic priorities. You will play a key role in creating structure, maintaining momentum, and ensuring administrative tasks are handled efficiently, accurately, and professionally.
Key Responsibilities
* Provide proactive administrative support to the CEO and Executive Team
* Manage complex calendars, meetings, and scheduling priorities; Coordinate domestic and international travel, including detailed itineraries
* Prepare, format, and proofread reports, presentations, and documents
* Monitor correspondence and support timely communication responses
* Coordinate meetings, agendas, and follow-up actions
* Manage expenses, reconciliations, and finance-related administration
* Maintain accurate records, filing systems, and document control
* Support day-to-day operational tasks and administrative workflows
About You
* Experience in a PA, Team Assistant, or administrative support role
* Strong organisational and time management skills
* Excellent written and verbal communication and stakeholder engagement
* High attention to detail and accuracy
* Professional, discreet, and reliable
* Ability to manage competing priorities in a fast-paced environment
* Ability to maintain confidentiality when working with information of a sensitive nature
* A natural ability to multitask and problem-solve
* The ability to wrangle a CEO that most think is not possible
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