Responsibilities
* Keeping electronic and hard-copy court files up to date by adding new documents, updating indexes, and keeping contents organised.
* Monitoring incoming documents for court dates and deadlines, and keeping the diary up to date.
* Opening files (physical and electronic), including preparing pro forma engagement documents and conducting conflict checks.
* Management of client disclosure documents including preparation of indexes.
* Printing, collating, indexing and numbering of the annexures of affidavits.
* Prompt and methodical filing of hard-copy documents.
* Organising client appointments and responding to new client queries.
* Some time entry (recording time spent by fee-earners in the client file for billing).
* Word-processing, formatting, and proofreading.
* Answering routine emails.
* Straightforward lodgements on eCourts portal.
* Organising continuing professional development (CPD) and keeping track of compliance.
* Photocopying, printing and scanning as required.
* Closing and archiving of completed files.
* Answering the door, greeting clients, and making tea and coffee.
This is a casual role with the potential to become ongoing part time if the candidate is a successful fit.
Requirements
* Working knowledge of Microsoft Office (particularly Word and Outlook).
* Experience working as a personal or executive assistant to a busy professional.
* High level of initiative, personal responsibility, and a "can do" attitude.
* Ability to prioritise work according to deadlines, importance and urgency.
* Calmness and composure under pressure.
* Time management skills and the ability to work efficiently to meet deadlines.
* High standard of written English.
* Professional and courteous manner.
* Experience with Clio legal practice management software will be very highly regarded.
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