Addisons is looking for a Personal Assistant to join our dynamic Intellectual Property team on a permanent part-time basis. In this role, you will provide essential secretarial and administrative support to a prominent IP expert with a busy practice.
Your ability to adapt swiftly, manage multiple responsibilities, and maintain a strong commitment to excellence will be vital for success in this dynamic role. We will offer thorough training to facilitate a smooth transition and help you become a key member of our small, collaborative team.
Ideally, you will be available to work four days a week and demonstrate flexibility during the end-of-month billing period, which occurs in the first three days of the subsequent month.
- Key responsibilities include:
- Diary management - scheduling appointments, meetings, and conferences, arranging travel plans, appointments, reservations, etc
- Create, edit, and compare documents
- Preparing high volumes of bills using Aderant and attending to monthly billing and production of client invoices
- Loading and managing invoices via ebilling databases
- Providing support in financial and matter management
- Managing files, including opening and closing electronic files
- Undertaking various administrative tasks such as organising files, making photocopies, and processing expense reimbursements
- To be considered for the role, you will have:
- A minimum of three years of experience as a legal secretary, personal assistant, or in a similar role within a corporate environment
- Advanced knowledge of the MS Office suite, essential in Outlook, Word, Excel and PowerPoint
- Sound knowledge of the monthly billing process in a legal environment - experience with Aderant highly regarded
- Experience using iManage preferred but not essential
- The ability to be agile and efficient in prioritising tasks
- Strong initiative, proactive nature, and problem-solving abilities
- Excellent written and oral communication abilities
- A keen eye for detail, good organisational skills, and the ability to thrive under pressure, particularly during the EOM period
- As a responsible employer, we are committed to taking proactive measures to ensure our employees are afforded equal access to employment, promotion and learning and development opportunities within our workplace._
**About Addisons**:
A full-service commercial law firm, Addisons is built on enduring partnerships with Australian and international clients. Many have trusted us for decades to support them with their most complex legal issues and day-to-day concerns.
Our teams are respected as astute problem solvers and tireless advocates who strive to know our clients' business. Our bespoke solutions focus on the essentials, equipping clients to make informed decisions, strengthen business relationships and navigate legal challenges to achieve their commercial and strategic goals.
**Working at Addisons**:
- Addisons is committed to bringing out the best in our people. We invest in you to succeed through client exposure, high quality training and development and encourage open communication. Addisons attracts the very best people with outstanding levels of talent, character and work ethic. We value each other and the unique culture we have created, with an inclusive, diverse and positive work environment which includes social activities, morning teas, drinks, and casual dress every Friday.**Employer of choice**:
- We support our lawyers and staff through employee-centred programs. Addisons is recognised as a "5-Star Employer of Choice 2023 & 2024" by Australasian Lawyer, placing the firm amongst the top law firms to work for in Australia.