Admin Officer/Coordinator
Create welcoming experiences for every person, every day
Take pride in the details while working with purpose and care
Inclusive service, reliable support, genuine teamwork – everyday
THIS POSITION IS SATURDAY & SUNDAY 10:00 – 14:00
About the role
At Kintyre Lodge, we're looking for someone who brings calm, care and structure to busy environments.
As our Admin Officer, you'll be the warm, professional first point of contact for residents, families, visitors and staff. This permanent part‐time role (32 hours per fortnight) requires you to work Saturday and Sunday 10:00 – 14:00.
Your work will centre on reception and administrative coordination, ensuring our home runs efficiently and feels welcoming at all times. You will:
* Provide friendly, attentive reception support in person and over the phone
* Manage incoming enquiries and direct them with clarity and care
* Raise and manage purchase orders
* Process invoices accurately and in a timely manner
* Support accounts payable and receivable functions
* Maintain accurate records, documentation and resident information
* Assist with admissions, discharges and general administrative tasks
* Keep the office organised, tidy and running smoothly
Your role is essential to the daily rhythm of Kintyre Lodge— you'll be the person people rely on for information, support and solutions.
About the team
At Kintyre Lodge, you'll join a warm, collaborative team who live our values wholeheartedly. We support one another generously, celebrate each other's strengths and work with shared purpose. You'll be surrounded by colleagues who care deeply about residents and who believe in creating a home where everyone feels safe, respected and included.
Why join us?
At BaptistCare, we believe our people deserve the best. When you join us, you'll enjoy:
* Competitive salary packaging benefits up to $18,550 tax‐free
* Health and wellbeing support including free counselling, nutrition advice and chaplaincy
* Discounted gym memberships and novated car leasing
* Career development with study assistance up to $3,000 per year
* Access to learning programs including LinkedIn Learning
* A supportive, inclusive workplace where your contribution is valued
About you
You're someone who brings order, empathy and initiative to everything you do. To thrive in this role, you will have:
* Proven experience in office administration, ideally in a reception‐focused role
* Confidence using Word, Excel, Outlook and CRM systems
* Strong communication and customer service skills
* Experience processing invoices, purchase orders or basic accounts
* Strong numeracy skills and attention to detail
* The ability to manage competing priorities and meet deadlines
* A proactive, solutions‐focused approach
* Experience in aged care administration (desirable)
* A genuine passion for supporting residents, families and staff
Important information
Successful candidates will undergo background checks including a national criminal history check, reference checks and, where applicable, WWCC, NDIS Worker Screening and a pre‐employment medical.
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