Administration Manager - Rockingham Centre
We are currently seeking an experienced Administration Manager to join our team.
Contract position ending in March 2027.
Key Accountabilities
* Deliver accurate and efficient administrative and financial support for the centre management team.
* Manage supplier invoices, purchase orders, accruals, and general ledger reconciliations.
* Support budget forecasting and expense management in collaboration with the Operations Manager.
* Oversee tenant billings, recharge calculations, and debt management processes.
* Manage monthly sales reporting, audited sales certificates, and financial reconciliations.
* Administer gift card stock, sales, and reconciliation.
Office Administration & Customer Experience
* Lead and support the Administration and Guest Experience team (where applicable).
* Coordinate reception and phone duties, stationery, mail, and courier services.
* Organise catering and logistics for business meetings and events.
* Prepare tenant communications and maintain accurate tenant records.
* Assist with centre operations, compliance, and daily administrative requirements.
Reporting & Compliance
* Prepare monthly and quarterly reports, including internal review reports and owner updates.
* Manage financial and operational reporting schedules to ensure timeliness and accuracy.
* Maintain public liability insurance records, bank guarantees, and legal documentation.
* Partner with Operations to maintain high presentation standards across the centre.
* Support minor capital projects and assist with operating expenditure management.
* Provide administrative support for car park operations, including invoicing and reconciliations.
Experience & Capabilities
* Experienced in financial administration, reporting, and budget management.
* Highly organised with exceptional attention to detail.
* Skilled in stakeholder management, with strong interpersonal and communication skills.
* Tech‐savvy with the ability to adapt to new systems and processes.
* A team player comfortable working independently.
Benefits
* Birthday leave & purchased additional leave.
* $1000 worth of VCX securities rewarded for eligible team members.
Additional Notes
To be eligible to apply for this position, you must have existing, relevant Australian work rights. At the later stages of the recruitment process the shortlisted candidate(s) will be required to undergo a Criminal History Background/Police Check as a mandatory part of the process. Additional qualification checks may also be required depending on the role and level.
We are aware of current limitations with our website accessibility and are working towards improving this. Should you experience any issues accessing information in this job advertisement or the application form, and require this in an alternate format, please contact our Talent Acquisition Team. Similarly, if you would like to discuss workplace accessibility, any reasonable adjustments we can make to better support you during the recruitment process, or your potential future role please reach out to our Talent Acquisition team.
At Vicinity we embrace and celebrate diversity and are committed to creating an inclusive work environment where we attract, retain and develop our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
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