MPK is seeking a full time, permanent Administrator to join our team based in Roma. Reporting to the Administration Manager, the ideal candidate will support the Operations team, helping to ensure the smooth day-to-day running of business operations. They will contribute to the maintenance of records, support workforce coordination and facilitate effective communication between the field teams, management and corporate functions.
Responsibilities
* Accurately process Accounts Payable (AP) transactions
* Enter and manage Accounts Receivable (AR) data, including raising invoices, maintaining customer records, and supporting the timely collection of outstanding payments
* Reconcile staff expense claims, ensuring all submissions are supported by appropriate documentation and comply with company policies prior to approval and processing
* Provide comprehensive general administrative support to the Operations team, ensuring efficient day-to-day office and operational functions
* Assist with the procurement of office supplies
* Support the Procurement team with Goods Receipting, ensuring all received goods and services are accurately recorded, matched against purchase orders, and processed in a timely manner
* Perform accurate and timely data entry across multiple systems
* Proactively identify and implement process improvement opportunities across administrative functions to enhance efficiency, accuracy, and overall service delivery
* Manage and respond to ad hoc administrative requests, demonstrating flexibility and responsiveness to changing operational priorities
* Maintain and update various systems including Smartsheets, Echitek (as relevant), spreadsheets, and reporting tools, ensuring data is current, accurate, and aligned with operational requirements
* Assist the Purchasing/Procurement team with supplier management activities, including maintaining supplier records, supporting onboarding documentation, and liaising with vendors to resolve queries
* Coordinate travel and accommodation bookings for site personnel and contractors, ensuring cost-effective, compliant, and timely arrangements aligned with operational schedules
* Coordinate Training requirements for crew members
Qualifications
* 3+ years' experience in a similar position
* Certificate IV in Business Administration or equivalent (desirable)
* Intermediate/Advanced skills in Microsoft Office Suite and Outlook
* Excellent problem solving, interpersonal communication and project management skills
* A desire for achieving excellence in process and product quality and reliability
* Ability to manage conflicting priorities and maintain organisation of relevant tasks
* Ability to meet deadlines with short turnaround times
* Demonstrated ability to work effectively without close supervision and to be accountable for own performance
* Motivated team player who values other opinions
* Strong communication skills with an ability to develop and maintain professional relationships
We encourage Aboriginal and Torres Strait Islander Peoples to apply for our positions.
#J-18808-Ljbffr