Overview
Join to apply for the Finance Manager role at Vopak
Safety & Environment
* Take a pro-active interest in safety matters
* Perform monthly safety observation rounds and uphold Vopak Safety Standards
* Support Management of Change processes related to safety
* Have a solid understanding of the Vopak Fundamentals
* Understand and support the THA requirements
* Ensuring the prevention of pollution
* Comply with applicable environmental regulations
Management Team (MT)
* Contribute to the strategic planning for Vopak Australia.
* Participate actively in the weekly MT meetings.
* Set the example in terms of behaviour, especially in the area of Safety and Environment.
* Act as a functional counterpart for the divisional management team or corporate department.
* Provide input on the development of Vopak Australia strategy
* Initiate and lead discussions to drive the formulation of the strategy
* Support data analysis for strategic assumptions and execution monitoring.
* Support management decision-making by evaluation and advising on financial and economic, risk and legal implications, liability exposure on expansion projects and project tenders
* Drive Enterprise Risk Management initiative in Vopak Australia and complete Quarterly risk review for Vopak Group
* Ensure all Vopak Assets and risks are adequately insured
* Projects support - Prepare financial evaluation for all proposed projects.
* Ensure alignment with the Governance framework consistently throughout all business units in Australia, ensuring alignment with the Corporate framework.
* Initiate and embed Stewardship reviews (CRSA)
* Maintain and improve Standard process and internal financial controls
* Apply at all times the Delegation of Authority (internal Holy List) Management Reporting (Forecasting and Budgeting)
* Maintain rigorous management Reporting in collaboration with Division Finance group.
* Undertake company secretarial functions for Vopak Australia Entities
* Maintain and monitor forecast accuracy in the LE and Budgeting process at all times
* Conduct Performance and Variance Analyses for planning and reporting processes.
* Lead Balance Sheet reviews with the finance team for monitoring balance sheet health.
* Prepare quarterly "Latest Estimate" report and submit to Vopak Corporate Office
* Complete monthly cash flow forecast and submit to Vopak Treasury (Rotterdam)
* Lead and coordinate with all departmental heads for submission of annual budget for Vopak Australia
* Coordinate and complete quarterly plan list for Vopak Australia
* Complete monthly finance reports for Vopak Australia
* Maintain knowledge of tax legislation developments and implications for Vopak's business
* Prepare annual tax returns for Vopak Australia
* Prepare statutory financial statements
* Prepare Sydney monthly payroll and maintain associated records and personnel records Financial Planning and Analysis
* Monitor capex spend and project progress in tandem with Strategy KRA
* Implement a process for prioritising capital requests by business units, growth projects from greenfield/brownfield
* Develop reports for monitoring capital expenditure vs. budgeted vs. market or capacity demands.
* Review and revise business case assumptions, preparing bridge analyses.
* Use Post Implementation Review (PIR) data for planning actions and improvements.
* Ensure viability of business operations through ongoing testing and competitive analysis
Cost Management
* Challenges the status quo of current business practices. Analyse available data to identify opportunities to deliver supplier related benefits
* Lead / collaborate with Division Finance on projects which look to leverage the synergies between local, division and global opportunities
* Optimize cash and working capital through payment terms and inventory management
* Develop and recommend improvement actions and processes
* Control cost of capital expenditure within CAPEX budgets
* Address non-conformance with spending authorisations
Customer Management
* Maintain knowledge of customers' business and markets
* Assist the Commercial Manager in the development of customer contracts
* Oversee and coordinate customer claims to ensure resolution
* Prepare annual Darwin petroleum Customer Budget
* Respond and resolve customer queries or complaints
People Management
* Manage the Finance Department with a continuous improvement mindset by managing behaviour and development of team members
* Conduct timely appraisal discussions with direct reports
* Set at least one clear people objective annually for team development
* Ensure high levels of employee engagement and provide constructive and regular feedback
* Assist employees identify training needs based on performance review feedback and role requirements
* Ensure that all direct reports roles and objectives are clear and understood
* Manage the resourcing of the team (including all leave and work schedules)
* Assist Vopak Group and regional offices in administration of expatriate and inpatriate remuneration.
Quality Management
* Communicate the importance of effective quality management and of conforming to the QMS requirements.
* Ensure that the QMS achieves its intended results and engage staff in its effectiveness.
* Promote the integration of QMS requirements into business processes.
* Ensure resources needed for the QMS are available.
Skills And Competencies
* Safety, Health and Environmental Management
o Complete # SOR per annum
o Conduct SOR with team members
Governance
* Complete all CRSA actions within one year of findings
* Implement the Stock Management procedures at all terminals in Australia within one year
* Roll out training of finance personnel on Stock Management policy
Cost Management
* Implement the TPP tracking within management reporting framework for monitoring procurement benefits
* Number/Percentage of workdays achieved without safety incidents/infringements (per year).
* Degree of compliance to [type] requirements, standards or procedures (per year).
* Degree of achievement in Employee Engagement Index (from Survey) (per year).
* Extent of conformance on leadership practices (per year).
* Degree of budgetary variance in actual against forecast levels (per year).
* Number/Percentage of on-time submissions and/or reports against stipulated standards (per year).
* Degree of achievement in cost management against stipulated levels (per year).
* Extent to which risk-related cases were reviewed, identified and addressed (per year).
Experience And Education
* 8 + years' experience in a Senior finance manager role
* Experience in the chemical and fuel industry would be beneficial
* Relevant experience in managing organisational risk
* Previous experience in managing a team
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Finance and Sales
* Industries
o Transportation, Logistics, Supply Chain and Storage
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