Full-Time Personal Assistant to CEO (12-Month Contract)Location: Kew (4 Days Onsite Required)Employment Type: Full-Time, 12-Month Contract (Maternity Leave Cover)Industry: Executive SupportCompany: NexSysWe are seeking a highly organised, proactive, and detail-oriented Personal Assistant to support the CEO of NexSys during a 12-month maternity leave period.This is a full-time contract role requiring a strong, confident professional who can thrive in a fast-paced environment. You will be a trusted right-hand partner, ensuring the CEO’s time and energy are focused where they matter most — across NexSys and its associated businesses.Key Responsibilities:Calendar and Inbox Management: Manage a dynamic schedule, prioritise critical activities, and ensure the CEO’s time is optimised.Meeting Coordination: Schedule, coordinate, and prepare for meetings, ensuring logistics and materials are managed effectively.Confidential Support: Handle highly sensitive information with professionalism, discretion, and confidentiality.Communication Gatekeeping: Act as a key liaison, managing communications and filtering requests to protect the CEO’s focus.Professional Correspondence: Draft polished emails, agendas, briefing documents, and follow-up communications.Personal Assistance: Support the CEO with occasional personal tasks and ad-hoc errands as required.Strategic Partnership: Work closely with the CEO to support the day-to-day operations of NexSys and its peripheral businesses.Stakeholder Liaison: Communicate and coordinate with internal and external stakeholders, maintaining strong and professional relationships on behalf of the CEO.What You’ll Bring:Proven experience as a Personal Assistant, Executive Assistant, or in a similar high-level support role.Outstanding written and verbal communication skills.High-level organisational skills with meticulous attention to detail.Discretion, professionalism, and integrity.Proficiency with Microsoft Office, Microsoft Teams, and Zoom.A proactive, adaptable mindset with a calm, solutions-focused approach.Ability to manage multiple tasks and priorities efficiently and with poise.Confidence liaising with senior executives, clients, and partners.Why Join NexSys?Strategic Role: Collaborate closely with a driven and visionary CEO across multiple ventures.Work-Life Balance: 4 days onsite at our convenient Kew location, with some flexibility.Professional Development: Opportunities to expand your experience in executive support and business operations.Supportive Environment: Be part of a collaborative, professional, and high-performing team.If you're ready to support a dynamic CEO and contribute to NexSys’s success, we encourage you to apply today.Application Questions:Prepare to answer questions such as:Which statement best describes your right to work in Australia?How many years’ experience do you have supporting a CEO?Which Microsoft Office products are you experienced with?How much notice are you required to give your current employer?Please include any relevant details if you report this job ad as misleading or fraudulent.Research careers and find tips on career advice on our platform.
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