UTS has a bold vision to be a world-leading university of technology. We are a dynamic and innovative university in central Sydney, consistently ranked the top young university in Australia. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow.
About the role The Officer, Ceremonies and Events, is part of the team responsible for the delivery of all graduation ceremonies and other ad hoc events. Graduation ceremonies are high profile University events that are a critical part of university life, requiring delivery of an exceptional student and community experience. The Officer, Ceremonies and Events, is responsible for ensuring operational aspects of this role are implemented in a timely and accurate manner. Reporting to the Senior Coordinator, Ceremonies & Events, this role will be responsible for:
* Responding to student & staff enquiries - determining appropriate escalation
* Collect student information through systems and reports to prepare for graduations, event logistics, online registration, regalia and logistics stock management, guest lists, suppliers and invoices.
* Communicate and liaise with internal (such as the Marketing Unit) and external service providers in the delivery of catering, venues, photography, web and other functions as required for Ceremonies and Events.
* On ceremony days: briefing staff, greeting students and guests, testamur management, preparing the Graduate gowning room and operational delivery during ceremonies.
* Contribute to the analysis and review of operational improvements in collaboration with the team.
About You To be successful in this role, you will have:
* Experience with student enquiries and familiarity with student administration and/or event planning and data entry
* Be naturally organised with high attention to detail;
* Have excellent communication skills – verbal and written;
* Commitment to excellence in customer service;
* Able to work independently and as part of a team in a busy work environment.
(For a full list of skills, attributes, knowledge, qualifications, and experience required of the role, please refer to the Position Description). With examples, please outline in a separate document how you meet the two (2) key selection criteria points:
* Demonstrated planning and organisation skills, including the ability to balance competing priorities and meet conflicting deadlines
* Strong motivation to provide high level of customer service and ability to resolve conflict resolution in a pressured environment
Remuneration & Benefits This position is full-time and appointment will be made on a fixed term basis until the end of February 2027. Base Salary Range: $83,906 to $95,989 pa (HEW 5) This role attracts 17% superannuation in addition to the base salary. UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities. How to Apply For the full list of the selection criteria, role responsibilities, qualifications and experience required of the role, please refer to the Position Description from the UTS website. When submitting your application, please include the following:
* A copy of your resume
* A cover letter, outlining the above two selection criteria
For information to assist you with compiling statements to answer the selection criteria, please visit Answering Selection Criteria. Please ensure that the file name for each document submitted includes IRC3344642 and your name. Applications missing this information will not be accepted. Only those applications submitted via the UTS online recruitment system will be accepted. If you are a current UTS staff member, for help on how to apply through NEO please click here. As you will be unable to save your application once started, please have all required documents and information available prior to commencing. For more details about the role or for specific enquiries or issues with your application, please direct them to Kyle Plant in the UTS Recruitment Team at. Closing Date: Tuesday 17th March (AEDT) Applicants progressing to the interview stage will be contacted soon after the job closure date, for an in-person interview during the week commencing Tuesday 24th March 2026. Applicants must have current and valid work rights in Australia. Accessibility UTS Recruitment care about digital accessibility. If there is any content in our advertising that you have struggled with, please make us aware so that we can make our information accessible to all. In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact for assistance. UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. Cited as a WGEA Employer of Choice since the inception of the award, we were among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.