Bilingual (English / Farsi) Personal Assistant & Administration Officer
About the Company
We are a well-established and highly reputable professional services group, operating across accounting, finance, insurance, property, and health. The group is known for its strong leadership, high professional standards, and long-standing client relationships. Operating from our state‐of‐the‐art headquarters in Kew, we provide integrated advisory and operational services to a diverse and sophisticated client base.
About the Role
We are seeking a highly organised and professional Personal Assistant & Administration Officer to provide direct support to the Director and act as the first point of contact across the group. This is a busy, hands‐on, on‐site role, based from our modern Kew office, supporting multiple businesses within the group. The role requires strong organisational skills, excellent presentation, discretion, and the ability to manage a high volume of work in a fast‐paced environment.
Key Responsibilities
Personal Assistant to the Director
* Act as the primary point of contact and gatekeeper for the Director
* Manage the Director's business and personal diary, appointments, meetings, and travel
* Coordinate personal matters including bookings, scheduling, and confidential tasks
* Screen and manage calls, emails, and correspondence
* Prepare correspondence and documents on behalf of the Director
* Ensure matters are prioritised, followed up, and resolved in a timely manner
* Maintain strict confidentiality at all times
Administration & Office Support
* Provide day‐to‐day administrative support across the office
* Support multiple departments within the group when required
* Assist accounting, finance, insurance, property, and health teams during busy periods
* Prepare documents, reports, and presentations
* Maintain accurate filing systems and records
* Coordinate meetings, agendas, and minutes
* Liaise with accountants, lawyers, banks, insurers, medical professionals, and other advisers
Client & Stakeholder Interface
* Act as the first point of contact for clients, visitors, and external stakeholders
* Represent the Director and group with professionalism and confidence
* Ensure a polished, welcoming, and high‐quality experience
* Follow up matters promptly and accurately
Role Requirements
* Fluent in both English and Farsi (spoken and written)
* Ability to work on‐site full time from our Kew office
* Strong organisational and time‐management skills
* Excellent written and verbal communication skills
* High level of discretion, integrity, and professionalism
* Ability to manage multiple priorities in a high‐volume environment
* Willingness to assist across departments as business needs require
* Proficient in Microsoft Office (Word, Excel, Outlook)
Professional Presentation
This role involves daily interaction with senior executives, clients, and external stakeholders. A high standard of personal presentation, grooming, and professional attire is an essential requirement of the role.
Personal Attributes
* Polished, calm, and confident
* Highly organised and detail‐focused
* Proactive and reliable
* Strong interpersonal and communication skills
* Adaptable and able to work under pressure
What We Offer
* A stable, long‐term role within a well‐established and reputable group
* Direct exposure to senior leadership and decision‐making
* A modern, premium office environment in Kew
* A dynamic role with variety, responsibility, and career development
* Competitive remuneration aligned with experience
Please send your resume or LinkedIn profile URL to:
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