We are seeking a highly skilled business and governance professional to join our Strategic Governance section. The section provides quality governance advice that informs strategic direction, enhances decision making, and guides organisational integrity.
The Manager - Secretariat and Governance ensures best practice governance, project management, and high-level administration is applied to our key governance body, the Marine Park Authority Board (the Board), and the role provides governance advice and strategic support for the two committees that report to the Board.
The position provides dedicated high-level executive assistant support to the Reef Authority's Board Chairperson and Board members, and supports other committees and activities administered by the Strategic Governance section. The position also contributes to the section's activities, which includes corporate planning.
The key duties of the position include
1. Apply best practice secretariat management (including agenda and document management, minute taking, papers, and other meeting logistics), governance, and project support to our key governance body, the Board, and provide governance advice and support to the two reef advisory committees, that report to the Board.
2. Confidently write, edit, and proofread a large volume of complex materials for compliance and clarity, often to a tight deadline. Provide timely and considered advice to senior managers on content and governance.
3. Strategically manage the governance structure by developing well-considered forward plans, calendars, agendas, reports, and correspondence using a workflow management system.
4. Provide leadership, direction and support to staff, including personal and professional development guidance. Support the section with high-level project management across budget and contract management, strategically manage governance functions end-to-end, and demonstrate strategic thinking in undertaking tasks.
5. Implement business improvement projects, maintain positive working relationships, and provide high level executive assistant support to the Board Chairperson and Board members. This includes onboarding current members as required.
6. Provide support to the Strategic Governance leadership team with corporate planning activities, and other functions as required.
7. Work in harmony with the Strategic Governance team, Board, the Executive, and other Reef Authority staff; participate in Agile ways of working and flexible working more generally; and contribute to other section projects and functions including other committees.