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Project Administrator
Location: Gold Coast, QLD, AU
Company: Alstom
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Your future role
We have an exciting opportunity available for a Project Administrator to join our team our team responsible for the maintenance of the Gold Coast Light Rail fleet. Based at our facility in Southport, you will support all aspects of the operation with a diverse range of administrative tasks. This is a 12 month fixed-term position, with the potential to extend. Start and finish times are flexible, however you will be required to support the morning customer reporting requirements between 6am and 7am (can be done remotely).
We'll look to you for:
* Generate daily service orders from the customer's Rails file, removing duplicates and verifying KPIs.
* Supporting indirect sourcing and procurement and receipting of goods.
* Assisting EHS (Environment, Health and Safety) to administer the Onsite Track Easy system.
* Coordinating the monthly customer reporting by collating data from all teams/functions across the operation.
* Providing commercial support and assisting our customer with insurance claims.
* Track monthly report deadlines, coordinate completion with reminders, and submit via email and Airtable.
* Track training on On Site Track Easy and Sharepoint, book in training for the team and initiate medicals that are expiring.
* General administrative duties and ad-hoc tasks to support the leadership team.
All about you
We value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:
* A proactive approach with the ability to manage your time effectively.
* A positive attitude and a team player, who is happy to assist where required.
* IT savvy with demonstrated experience using Microsoft office products.
* Administrative experience in a similar role/operation will be highly regarded.
Things you'll enjoy
Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You'll also:
* Contribute to critical transport for the Gold Coast.
* Flexible working arrangements.
* Free gym membership.
* Additional leave days.
* Purchase annual leave and novated leasing schemes.
* Independent and confidential wellbeing support for you and your family.
* Benefit from our investment in your development, through award-winning learning.
* Benefit from a competitive package that recognises your performance and potential.
You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you
Important to note
As a global business, we're an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We're committed to creating an inclusive workplace for everyone.
An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.
We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email: .
For internal applicants, please ensure you confirm your eligibility to apply with your Supervisor and relevant Human Resources representative prior to submitting an application.
As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and alcohol testing.
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