West Coast Radio - Office Coordinator Position
97.3 Coast FM & 91.7 The Wave
We are seeking a highly organised and proactive Office Coordinator to join our team on fulltime or parttime basis, dependant on applicant. This is a varied and hands-on role that supports the smooth day-to-day operations of our business, working closely with sales, promotions, finance, facilities and providing backup support to commercial scheduling operations when required. You will also be our first point of contact for our listeners and clients.
Reporting to the Financial Controller / Company Secretary, this role is ideal for someone who thrives in a busy environment, enjoys variety, and has exceptional attention to detail.
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About the Role
The Office Coordinator plays a key support role across the business, ensuring systems, processes and people are supported effectively. You'll be a central point of coordination, helping keep everything running smoothly behind the scenes.
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Key Responsibilities
Sales Coordination & Administration
Provide day-to-day administrative support to the sales team, including preparing sales proposals, coordinating documentation, maintaining records, and supporting reporting and scheduling.
Promotions Support
Assist with the planning and delivery of on-air and off-air promotions, including coordination of promotional activities, prize management, logistics, and liaison with internal teams.
Commercial Scheduling Backup Support
Provide backup assistance to commercial scheduling operations by helping schedule and place advertising material and ensuring compliance with programming and advertising requirements.
Finance & Accounting Support
Support finance and accounting functions through invoicing assistance, purchase orders, data entry, and reconciliation and reporting support.
Facilities & Maintenance Coordination
Coordinate office and building maintenance, liaise with contractors and suppliers, and monitor office supplies and general facilities requirements.
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Skills & Experience
* Proven experience in an administrative, coordination or office support role
* Strong organisational skills with exceptional attention to detail
* Ability to manage competing priorities and meet deadlines
* High level of written and verbal communication skills
* Proficiency in Microsoft Office and relevant business systems
* Ability to work independently and collaboratively within a team
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Personal Attributes
* Proactive, adaptable and positive in your approach
* Reliable, professional and discreet
* Strong problem-solving skills
* Willingness to assist across multiple business functions
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Why Join Us?
* Flexible role offering variety and responsibility
* Dynamic radio and media environment
* Supportive team culture
* Opportunity to work across multiple areas of the business
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If you're an organised multitasker who enjoys being at the heart of operations, we'd love to hear from you.
Apply now via SEEK with your resume and a brief cover letter.