We are looking to hire a part time Office Supervisor/administrator in our Croydon office for 3 days a week
Main Purpose of the Job
The Office & Project Administrator is responsible for ensuring the smooth and efficient delivery of both general and project-related administrative processes. They are expected to uphold a professional and positive company image, serving as the primary point of contact for employees, visitors, clients, and vendors. In addition to managing local office responsibilities, the role also has responsibility for centralised business support processes. As well as local office duties, the post holder may have responsibility for centralised business support procedures.
Main Duties and Responsibilities
* Local Health & Safety Co-ordinator for Croydon – all activities monitored by the Company H&S Coordinator
* Liaising and building strong relationships with the local Building Management Teams and Cleaning Contractors to ensure a high level and timely standard of building maintenance/repair.
* Coordinate internal and external meetings and assist with planning and arranging events, including organising catering when requested
* Manage meet and greet areas and assist all office visitors
* Maintenance of local office systems including Cloudbooking, incoming and outgoing correspondence received by email/post
* Co-ordinate with wider Admin Team on a rota basis making Travel Bookings and PPE Order Management
* Maintain local office stock levels
* Support London Office when required during staff absences
* Ad-hoc tasks as required
Project Administrative tasks
* Raise purchase orders and invoices in line with Finance department guidelines
o Preparation of key documents and correspondence
+ Ensuring compliance with the Business Management System
+ Organisation and maintenance of case file documentation
* Assist the local office teams with routine and ad-hoc administrative tasks relating to the operation of the team/office, including:
o Supporting document management activity, including closing of files, archiving and ensuring compliance with Company processes.
o Support with billing process
o Preparation of relevant invoices
Essential Qualifications, Experience & Key Competencies
* Qualifications
o None listed
* Experience
o None listed
* Key Competencies
o Strong attention to detail
o Ability to work without supervision and use initiative
o Excellent time management skills
o Exceptional communication and customer service skills
o Technical skills, including proficiency with Microsoft Office Programs
o Strong prioritisation and organisation skills, including the ability to multi-task
o Ensures confidentiality of sensitive information
o Presentation skills
Preferred Qualifications & Experience
* HNC or BTech
* Previous experience with Office Administration and Process Management
* Office Supervision
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