The successful applicant will work in a dynamic and fast-paced project setting, demonstrating the ability to work productively independently, displaying sound time management, and take on the crucial role of creating a positive first impression for our project.
The Executive Assistant will provide executive support to the Program Director, Civil and Waste Infrastructure, and Executive Branch Manager, Civil. In particular, the position will:
- Provide high level and efficient executive support to the Program Director and Executive Branch Manager including inbox/calendar management, preparing and coordinating information for meetings, the organisation of meetings, appointments and conferences, and travel bookings.
- Provide high level assistance to the Civil and Waste group for onboarding and offboarding of employees, general Objective support and other duties as required.
- Prepare written documentation including correspondence and briefs.
- Provide administrative support including the review and coordination of documentation, prioritising, redirecting, tracking, and researching background information as required.
- Examine, evaluate, and take appropriate action on requests, reports, audits, submissions, and information submitted to the Program Director and Executive Branch Manager to ensure relevance, completeness, and accuracy.
- Assist with finance and HR matters including preparation and processing of invoices, credit card reconciliations, Amex reconciliation, recruitment and records management.
- Foster productive working relationships to assist the individual, team and organisational objectives. This includes an ability to effectively manage outwards and upwards as well as networking and collaborating with other executive assistants/internal key contacts.
- Work with the project team to ensure a consistent approach to governance is applied across the program of works.
- Undertake other duties as required that are consistent with the level of this classification.
A number of exciting opportunities are available for proactive and adaptable individuals to fill Executive Assistant vacancies within Infrastructure Canberra, both permanent and temporary.
We are committed to creating an inclusive environment where people with diverse thoughts, lived experience, and perspectives can thrive and contribute their unique talents to the ACTPS and ACT community. We encourage Aboriginal and Torres Strait Islander people, people with disability, people with culturally and linguistically diverse backgrounds, veterans, younger and older workers, and people with diverse genders, sexes and sexualities to apply.
Eligibility/Other requirements:
Highly desirable:
- Experience in the use of Objective and Microsoft Office applications.
- Experience in providing high-level executive support in a project related environment.
Notes: There are several Permanent and Temporary Positions available.
A Merit Pool will be established from this selection process and will be used to fill vacancies over the next 12 months.
Opportunities for flexible working options could include hybrid working, being a combination of working from home, designated office based and FlexiSpace working locations across the ACT, part-time hours, job-sharing, flexible start, and finish times.
How to apply: Please submit no more than a two-page written response addressing why you are best suited for this position and your experience against the Professional/Technical Skills and Knowledge, Behavioural Capabilities and Compliance Requirements/Qualifications outlined in the Position Description, along with a current curriculum vitae and contact details for two referees.
Applications should be submitted via the Apply Now button below.
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Note
There are several Permanent and Temporary Positions available.