The opportunity as Program Risk and Assurance you will be:
• Supporting the Program Office Portfolio Risk Analyst in undertaking project assurance and risk analysis.
• Identifying, assessing, mitigating, and monitoring risks within the program.
• Utilizing risk frameworks, risk registers, and risk matrices to assess risk health.
• Conducting internal audits, assurance reviews, health checks, quality reviews, and independent assurance reviews.
• Assisting with the compilation of program/project information, maintenance of program/project files, and preparation and presentation of management reports.
• Coordinating and providing secretariat support for the Program's governance boards and committees, including scheduling meetings, preparing agendas, distributing meeting papers, and recording accurate minutes.
• Ensuring efficient setup of meetings, including logistical arrangements, technology support, and distribution of relevant materials.
• Liaising with senior stakeholders, including high-level executives and their assistants, to facilitate meeting coordination and ensure timely flow of information.
• Maintaining and managing program inboxes, records, action registers, and following up on committee decisions to support governance and accountability.
• Preparing and formatting correspondence, briefing materials, and reports in accordance with governance requirements and departmental standards.
• Supporting the implementation of governance processes by ensuring compliance with relevant policies, procedures, and Terms of Reference.
• Fostering positive working relationships with internal and external stakeholders to support effective communication and coordination.
What You Need to Bring
• Demonstrated analytical, conceptual, and problem-solving skills with the ability to coordinate multiple tasks within agreed priorities, timeframes, and accountabilities.
• Proven experience in providing high-level administration support, including agenda preparation, minute-taking, and meeting coordination.
• Strong organisational and administrative skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to engage with senior executives and key stakeholders professionally.
• Proven ability to maintain confidentiality, accuracy, and attention to detail in handling governance and committee-related matters.
• Proficiency in Microsoft Office Suite and other relevant digital collaboration tools to support meeting setup, coordination, and document management.
Why join the department? (benefits)
The work we do is widespread and varied, but our people are united by an innate sense of purpose, and a passion to serve their fellow Queenslanders. Our people are talented, down-to-earth and resilient, and the work they do every day fills them with gratification and pride. This is what keeps them coming back.
Here are some other reasons why our people choose us:
• Have visible impact in your community, and directly contribute to making Queensland a better place to live.
• Flexible working options that encourage a healthy work-life balance.
• Salary sacrificing options and competitive superannuation.
• A variety of fantastic leave benefits, supported across the broader Queensland public sector.
• Access to confidential and free counselling for you and your immediate family members through our Employee Assistance Program.
• We are committed to preventing violence against women and are proud to be a White Ribbon accredited workplace.
Join us and be a part of our ongoing prevention and response to biosecurity threats
Applications to remain current for 12 months.
Job Ad Reference: QLD/676545/26
Closing Date: Thursday, 05 February 2026