Are you a highly organised and proactive professional looking to support senior leadership while contributing to major project delivery?
We are seeking an experienced Executive Assistant / Project Administrator to join a dynamic team in Darwin. This hybrid role offers a unique opportunity to combine high-level executive support with hands-on project administration.
Employment Type
Full-time, 2-year Engagement
Band 2 Administrative and Corporate Services
Key Responsibilities
* Provide executive-level administrative support to senior leadership and project teams.
* Coordinate calendars, meetings, and briefing materials with precision and confidentiality.
* Maintain project documentation including meeting minutes, action registers, risk logs, and status reports.
* Support procurement, contract management, and budget tracking activities.
* Liaise with internal teams and external stakeholders to ensure smooth project execution.
* Assist in preparing presentations, reports, and dashboards for project governance.
* Manage sensitive information with discretion and professionalism.
About You
Essential
* Strong initiative, self-motivation, and time management skills.
* Proven ability to manage competing priorities with attention to detail.
* Experience in project administration or coordination in a fast-paced environment.
* Excellent communication and interpersonal skills across diverse stakeholder groups.
* Proficient in Microsoft Office and calendar management tools.
* Valid NT driver's licence or equivalent.
Desirable
* Experience supporting senior executives or leadership teams.
* Familiarity with document control systems and project management tools (e.g., MS Project, SharePoint).
* Knowledge of IT systems such as TRIM, Pronto, and Microsoft Office Suite.
* Understanding of project management methodologies (e.g., PRINCE2, PMBOK, Agile).
* Background in procurement, contract administration, and financial tracking.
* Relevant qualifications and Senior First Aid certification.
Additional Information
The successful candidate will be required to undertake a pre-employment medical. Employment is conditional upon satisfactory results.