Office Administrator / Receptionist
Full Time
Are you an experienced Office Administrator/Receptionist who thrives on accuracy, organisation, and great customer service?
Do you enjoy being the first point of contact and keeping everything running smoothly behind the scenes?
We're looking for a confident, detail-focused professional to join our team.
About the Role
This is a busy, hands-on role requiring proven experience, excellent people skills, and a strong focus on accurate data entry. You'll be answering phones for several companies, managing key administrative processes, and supporting multiple internal teams.
Key Responsibilities
* Act as the first point of contact for all clients, contractors, and visitors
* Answer and manage calls across multiple incoming phone lines
* Perform high-volume data entry with exceptional accuracy, for payroll purposes
* Respond to email enquiries and distribute correspondence appropriately
* Manage site entry requirements for field employees (medical bookings, compliance, liaison with site contacts)
* Raise, receipt, and reconcile purchase orders
* Match delivery dockets to purchase orders and upload to relevant jobs
* Obtain quotes from suppliers
* Provide administrative support to multiple internal teams
* Book and coordinate company social events
* Assist with general administrative duties as required
Essential Requirements
* Previous experience in an Office Administrator and/or Receptionist role is essential
* Strong data entry skills with outstanding attention to detail
* Excellent verbal and written communication skills
* Professional and friendly phone manner
* High level of organisation, initiative, and a "can-do" attitude
* Proficient in Microsoft Office
* Current C Class Drivers Licence
* Full working rights in Australia
Desirable
* Office Administration qualification
Additional Requirements
* Current National Police Clearance (less than 12 months old), or the ability to obtain
* Ability to pass a pre-employment medical, including drug and alcohol screening
Why Join Us?
You'll be joining a growing local company with a supportive, down-to-earth team that genuinely values what you bring to the table. We believe in teamwork, pitching in, and creating a positive workplace where everyone feels welcome. If you enjoy variety, being busy, and knowing your work makes a real difference each day, you'll feel right at home
Apply Now: If you're an experienced administrator who loves meeting new people, takes pride in being organised, and enjoys keeping things running smoothly, we'd love to hear from you.