Introduction:
About Us
The Mai-Wel Group is a Hunter region not-for-profit connecting people with possibilities for nearly 65 years. We partner with people with disability, young people and those experiencing disadvantage to build independence, confidence and real pathways into community, education, training, employment and enterprise. With a team of more than 370 people, we deliver integrated, person-centred supports across daily living and independence, social and creative participation, and real-world work-readiness programs that lead to jobs—reinvesting every dollar to grow impact across our region. Trusted, local and outcomes-driven, Mai-Wel is Full of Possible.
Description:
Are you an experienced Administration Officer who thrives in a busy, people-focused environment?
The Mai-Wel Group is seeking a professional, organised and customer-focused Administration Officer to support site operations across our services. This role is ideal for someone who enjoys being the first point of contact and takes pride in keeping things running smoothly behind the scenes.
About the Role
The purpose of this position is to support site operations by providing exceptional reception and customer service, along with high-quality administrative support to ensure the business functions effectively and efficiently.
This is a dynamic role that includes both program and site-specific responsibilities and may require working across various operational locations.
Key Responsibilities
Reception & Customer Service
Act as first point of contact for participants, customers and visitors
Manage phones, emails, bookings and daily enquiries
Maintain reception presentation and shared spaces
Coordinate meeting rooms, vehicles and site resources
Support multiple sites, including remote reception support
Administration
Provide general administrative and office coordination support
Maintain accurate records and ensure confidentiality
Manage mail, site inboxes and office supplies
Prepare correspondence, meeting documentation and reports
Conduct clearance checks (Police, WWCC, NDIS etc.)
Support WHS, Quality and compliance requirements
Finance Support
Maintain petty cash and banking
Process EFTPOS transactions
Support participant billing and reconciliations
Assist with accurate and timely financial reporting
Skills and Experiences:
About You
You will bring:
Minimum 3 years' experience in reception or front-facing administrative roles
Strong Microsoft Office and general computer skills
Excellent written and verbal communication skills
Ability to manage competing priorities in a busy environment
Experience handling confidential and sensitive information
Strong organisational and problem-solving skills
Money handling and financial administration experience
Desirable:
Experience in the disability or community services sector
Knowledge of NDIS Practice Standards, WHS compliance, or Disability Employment Services
Certificate III or IV in Business Administration, Community Services or similar
Essential Requirements:
HLTAID009 (CPR)
HLTAID010 (Basic Emergency Life Support)
HLTAID011 (Provide First Aid)
Why Join Mai-Wel?
At The Mai-Wel Group, our values of Respect, Integrity and Excellence guide everything we do.
We are committed to creating a workplace where everyone belongs. We welcome applications from Aboriginal and Torres Strait Islander people, people who identify as LGBTQIA+, people of all genders and ages, people with disability and people from culturally and linguistically diverse backgrounds.
You will be part of an organisation that:
Supports professional growth
Values teamwork and collaboration
Encourages continuous improvement
Makes a meaningful difference in our community
How to Apply
If you are an organised, proactive and customer-focused professional who enjoys supporting service delivery and site operations, we would love to hear from you.
Please Note for the right candidate, we will consider Part Time School hours 9am to 3.30-4pm
Apply now via SEEK or our website today.