About
Castle Property Agents is a leading, forward-thinking real estate agency specialising in residential sales and property management across the Gold Coast, Logan and Greater Brisbane. We pride ourselves on our commitment to professionalism, innovation, and exceptional client service, consistently achieving outstanding results while upholding the highest standards of integrity.
We're seeking a motivated, highly organised Sales & Personal Assistant to support our Director and Selling Principal in both day-to-day business operations and high-level client management. This is a rare opportunity to work directly alongside one of the region's top-performing agents in a fast-paced, professional, and rewarding environment.
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Benefits
* Work directly alongside the Director and Selling Principal in a fast-paced, high-performing environment
* Be part of a supportive and professional team with strong systems, structure, and culture
* Ongoing training and mentorship with opportunities for long-term career advancement
* Access to a modern, beautifully designed office in Southport with premium facilities and parking
* Competitive remuneration with performance incentives
* Brand New BMW company car provided for exclusive use in work hours
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Job Role
* Provide high-level administrative and personal support to the Director and Selling Principal
* Coordinate day-to-day sales operations, including campaign preparation, marketing materials, and open home scheduling & conducting
* Manage client communications, calls, emails, and diary coordination with discretion and professionalism
* Prepare and manage sales documentation, contracts, and compliance requirements
* Liaise with buyers, tenants, photographers, conveyancers, solicitors, and marketing suppliers to ensure seamless workflow
* Support the wider sales team and contribute to process improvement initiatives and brand projects
* Assist in managing business priorities, projects, and key deadlines across both sales and property management divisions
* Coordinate meetings, prepare agendas, take minutes, and manage follow-up actions with internal and external stakeholders
* Manage the Director's diary, travel arrangements, and confidential correspondence with absolute professionalism
* Support the Director in team communication, recruitment coordination, and staff scheduling where required
* Oversee office presentation standards, supplier relationships, and general operational efficiency
* Assist in preparing business reports, marketing proposals, and performance summaries for leadership meetings
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Qualifications & Experience
* Previous experience in real estate administration, executive assistance, or sales support roles preferred
* Current Real Estate Certificate of Registration
* Strong organisational and multitasking skills with exceptional attention to detail
* High standard of personal presentation and professional image, reflective of a premium real estate brand
* Excellent written and verbal communication with a polished, professional presentation
* Proficient in CRM systems, Microsoft Office Suite, and general digital tools
* Positive attitude, proactive mindset, and ability to perform confidently in a high-volume environment