* Location: Sunshine, Bacchus Marsh & Williamstown Hospitals
* Employment Type: Casual
* Salary: Admin Grade 2 + Superannuation + Salary Packaging
About the Role
As a member of the Engineering Services team, the Administration Systems Support Officer will be required to provide administrative support to all of Engineering Services' teams and departments.
The role requires highly developed communication skills and experience in a busy office/workshop environment; as well as accurate and timely data entry and maintenance of data systems including Excel, Microsoft Access, and vendor software such as Pulse/BEIMS.
The Administration Officer performs a time-sensitive access role; an ability to perform and make sound discretionary judgements under time pressure is essential. The role includes, but is not limited to: handling and escalating incoming enquiries and requests for service (some of urgent or critical nature), switchboard/telephone functions, collation of compliance documentation, updating an Asset Register database, processing electronic Work Orders, assisting with general engineering enquiries, invoicing using accounts payable, account reconciliation and training of new staff members as required.
Key Responsibilities
* Duties cover end-to-end accounts payable:
* Raise Purchase Orders in FMIS and BECMS
* Check monthly invoice statements for overdue payments
* All account documentation to be entered with 100% accuracy
* Reception Duties – handling walk up enquiries, locating completed workshop jobs
* Liaise and consult with suppliers and contractors routinely with regard to invoices and quotes for work orders in Engineering
* Assist Engineering and Biomedical Management Team when required for ad-hoc tasks: data cleaning, formatting documents, collating financial and asset data to produce reports for use by Engineering Services Management as needed.
* Prepare daily and monthly reports for use by management such as generating planned maintenance report
About You
* Experience in account processes, including invoicing/reconciliation
* Experience in delivering outstanding customer experience with high level of quality services
* High level competence in the use of information technology
* High level administrative skills, incorporating filing systems and admin support
* Excellent MS Office Applications (Word, Excel, PowerPoint, Microsoft Access)
Compensation and Benefits
* Competitive salary packages aligned with market standards.
* Health and wellbeing programs, including flexible work arrangements.
* Scholarships and grants to support your continuous learning journey.
Closing Date
11:59pm on 17 May 2026.
Enquiries
For further information about this role, contact Samantha Breheny via Samantha.Breheny@wh.org.au .
Employee Information
If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.
Equal Opportunity and Policies
Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.
Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.
All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).
Western Health is committed to the psychosocial safety of all applicants and employees.
Western Health does not accept unsolicited resumes/applications from recruitment agencies.
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