Job Description We are seeking a highly organised and proactive Personal Assistant (PA) to provide support across a variety of administrative and operational tasks. This role will be a fantastic opportunity to develop your skills in a diverse range of areas while contributing to the smooth running of the office and supporting various business functions. The ideal candidate will be detail-oriented, adaptable, and eager to learn. You will be working closely with senior staff, managing day-to-day administrative tasks, coordinating events, and ensuring efficient office operations. Key Responsibilities General Administration: Event Planning : Assist with organising company events, including liaising with vendors, booking venues, coordinating travel, and managing attendee lists. Hotel Bookings : Manage hotel reservations for staff and visitors, ensuring that accommodation is arranged in a timely and efficient manner. Adhere Orders : Process and track orders for various office supplies and equipment, ensuring items are delivered as needed and on time. Memberships : Administer memberships for Accor and ATC, ensuring renewals and updates are processed on time and benefits are maximised. Rebates : Assist in tracking local and regional rebate programs, managing filing, accruals, and raising invoices as necessary. Leases : Support lease management, including tracking lease dates, liaising with landlords, and ensuring that lease terms are adhered to. Service Awards : Coordinate the tracking and distribution of employee service awards. SIM Cards : Manage SIM card distribution for staff, including keeping track of activations, usage, and ensuring proper documentation. Trainings : Coordinate training sessions for suppliers and staff, including scheduling, liaising with trainers, and managing attendance. Payables : Assist with processing payables, ensuring that invoices are filed correctly and payments are made in a timely manner. Electricity Management : Oversee electricity billing, liaise with utility providers on any issues, and assist with greenhouse gas reporting. Filebound Management : Manage and approve requests through the company’s file management system, ensuring proper documentation and workflow. Proforma Invoices : Raise and track proforma invoices for PC purchases, file them correctly, and follow up for timely payment. WHS (Workplace Health and Safety) : Collate feedback on workplace safety, follow up on WHS-related issues, and ensure compliance with company policies. Supplier Correspondence : Assist with managing supplier communications, including promotional activities and training sessions. General Assistance and Office Maintenance : Provide general administrative support as needed, ensuring the office environment is well-maintained and functioning smoothly. Motor Vehicles: Registrations & CTP (Compulsory Third Party) : Assist with managing motor vehicle registrations and CTP insurance renewals, ensuring timely processing. Fuel Cards (BP & Ampol) : Administer the use of fuel cards for company vehicles, ensuring that records are accurate and up-to-date. Toll Tags : Oversee the management of toll tags, ensuring proper use, updating accounts, and resolving any issues. Penalty and Toll Notices : Monitor and manage toll notices and penalty fines, ensuring they are dealt with promptly and efficiently. Purchasing/Leasing : Assist with purchasing and leasing of company vehicles, ensuring that contracts and agreements are processed correctly. General Reminders : Provide reminders for important deadlines such as vehicle maintenance, insurance renewals, and other key tasks related to company vehicles. Skills and Qualifications: Excellent organisational and time-management skills. Strong attention to detail with the ability to manage multiple tasks simultaneously. Good written and verbal communication skills. Proactive approach to problem-solving and anticipating needs. Ability to work well under pressure and meet deadlines. Familiarity with Microsoft Office Suite (Excel, Word, PowerPoint). Previous administrative experience is desirable but not required. Personal Attributes: Self-motivated, enthusiastic, and eager to learn. Able to work independently and as part of a team. Friendly and approachable with excellent interpersonal skills. Ability to maintain a high level of professionalism and confidentiality. This is a fantastic opportunity for a junior professional looking to grow in a dynamic, fast-paced environment. If you’re looking to develop your administrative career and take on a variety of tasks across different areas, we encourage you to apply!