Overview
Leading international construction company with over 150 years of history is looking for a proactive, hands‑on administrator to support Health & Safety and Facilities teams. Reporting to the H&S;/Facilities Manager, you will help stay organised, compliant, and responsive in a fast-paced, process‑driven environment. This is a 6 month maternity cover based in Ipswich with hybrid working (Mon-Fri, 9:00am – 5:00pm). Salary: competitive + end of term bonus £1,500. Benefits include life insurance, income protection, healthcare, gym membership, free parking, pension, annual and quarterly performance bonus, and 20 days holiday plus bank holidays (increasing over time) and Christmas shutdown.
What You’ll Be Doing
Facilities Support
- Keep maintenance records up-to-date and ensure all compliance documentation is properly stored.
- Support planned and reactive maintenance projects, helping with scheduling and coordination.
- Liaise with external contractors and manage their access to the premises.
- Provide reception and switchboard cover during lunches, absences, or holidays.
- Communicate regularly with cleaning contractors and address feedback from staff and cleaners.
- Collaborate with Warehouse & Logistics Managers on building and maintenance needs.
Health & Safety / ISO Administration
- Provide admin support to the Health & Safety and ISO teams.
- Assist with updating policies, procedures, and standards related to H&S; and ISO compliance.
- Help coordinate training, including booking courses, processing quotes and invoices, and distributing training materials.
- Manage records for issued safety equipment and ensure everything is tracked properly.
- Support visitor and contractor safety by managing inductions and sign‑in/out processes.
- Handle other general admin tasks to help the team run smoothly.
What We’re Looking For
- Solid administrative experience, ideally in a similar role or environment.
- Comfortable juggling multiple tasks and working to deadlines even when things get busy.
- High attention to detail and strong organisational skills.
- Confident communicator, both written and verbal, with a friendly and professional phone manner.
- A team player with a proactive, adaptable attitude and a willingness to help wherever needed.
- Solid IT skills, particularly with Microsoft Office and database systems.
Other Information
Employment type: Contract. Seniority level: Entry level. Job function: Information Technology. Industry: Facilities Services.
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📌 Facilities Support Coordinator- 6 month Maternity Cover
🏢 Eurosoft (UK
📍 Ipswich City