Employment Type: Temporary Part Time until December 2026
Position Classification: Administration Officer Level 3
Remuneration: $35.84 – $36.96 per hour
Hours Per Week: 24
Location: James Fletcher Hospital, Newcastle
Requisition ID: REQ640788
Applications Close: Sunday, 8th March 2026
Where You'll Be Working
Join our innovative Diabetes Alliance Program Plus (DAP+) team and make a real difference across the Hunter New England region.
The Diabetes Alliance Program Plus (DAP+) is a collaborative program designed to improve diabetes care through specialist outreach and integrated models of care within the primary care sector. This temporary part time position (0.6 FTE) is contracted until the end of December 2026 and is based at Wisteria House, James Fletcher Campus. You will work within a multidisciplinary team alongside DAP+ Endocrinologists, Diabetes Educators, Dietitians, Managers and Administration Officers, all committed to excellence and cultural respect. We pride ourselves on being a supportive, inclusive and innovative team, where teamwork and continuous improvement are at the heart of everything we do.
About The Role
We are looking for a capable and organised Administrative Officer to join our dynamic DAP+ team. This role is the operational engine room — supporting day-to-day administration, maintaining system accuracy and ensuring the team runs smoothly behind the scenes.
Key Responsibilities Include
Providing general administrative support including correspondence management, preparing documentation packs for face-to-face and virtual clinics, managing document transfer to appropriate systems, car bookings and site maintenance requestsFacilitating and managing pre and post clinic patient reminders, general practice virtual/IT setup and support, evaluation surveys and patient feedbackCoordinating and providing secretariat support for meetings and committees, including scheduling, agenda preparation and minute takingProviding reception support and managing internal and external enquiriesEntering and managing data across key health systemsSupporting reporting activities and contributing to team goals with a proactive mindsetUnderstanding and willingness to learn systems including TiMS, iPM, QARS, RiMS, MyVirtual Care and Microsoft 365Acting in accordance with HNE Health Values Charter and NSW Health Code of Conduct, modelling behaviours that reflect the Excellence Framework (Every Patient, Every Time) and demonstrating cultural respect in line with Closing the Gap strategy
Your initiative, eye for detail and ability to juggle priorities will help drive efficiency and outcomes across a busy health portfolio.
About You
You are a confident communicator who thrives in a fast-moving administrative environment. You are comfortable managing multiple tasks, maintaining system accuracy and stepping in where needed.
You Must Have
Previous experience in an administrative or office support roleStrong computer literacy and confidence navigating multiple systemsExcellent organisational and time management skillsStrong written and verbal communication skillsAbility to work flexibly within a structured and supportive team
Why Join Us?
This is your opportunity to be part of something meaningful — working with a team that values clarity, collaboration and capability.
You Will Receive
Structured onboarding and ongoing supportA collaborative and welcoming team environmentFull training and access to development opportunitiesThe opportunity to build your administrative career within NSW HealthAccess to leave entitlements, salary packaging and employee benefits
If you're ready to contribute to an innovative program improving diabetes care across the region, we encourage you to apply.
Need more information?
Click here for the Position Description Find out more about applying for this position
For role related queries or questions contact Alicia Southwell on
Additional Information
An eligibility list will be created for future temporary part time vacancies. At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process, please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact for confidential support. To be eligible for employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa. We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
Information For Applicants
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via or 1300 40 25 23. Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
Connect with us on Facebook and LinkedIn!