About the Company
Our client is a leading Australian financial and asset management organisation with a strong national presence and a reputation for delivering high-quality investment, advisory and property services. The business fosters a collaborative, people-focused culture and is experiencing continued growth across its property division.
About the Role
The Leasing Team Assistant provides efficient administrative and coordination support to the Leasing team, ensuring smooth day-to-day operations and assisting with key documentation, reporting and stakeholder communication. This role is ideal for a proactive, detail-oriented administrator who enjoys supporting multiple priorities in a fast-paced environment.
Key Responsibilities
- Coordinate meetings, prepare agendas and minutes, and manage associated documentation
- Prepare correspondence, presentations and reports, including data collection and basic analysis
- Manage filing systems, expense reconciliations and general administrative tasks
- Liaise with internal and external stakeholders to support daily leasing operations
- Support leasing activities including preparing Invitations to Lease, Lease Approval Forms and leasing documents
- Coordinate couriers, outbound mail, travel bookings and event invitations
- Assist with updating centre maps, leasing reports, budgeting support and supplier set-up for invoicing
- Contribute to WHS compliance by following procedures, reporting incidents and identifying risks
Qualifications & Experience
- Tertiary qualification in Business Administration or similar (preferred)
- Experience in retail property administration is advantageous
- Minimum 3 years' administrative support experience
- Strong diary, travel and time management capability
- Exposure to retail property, professional services or legal environments desirable
- Proficient in Microsoft Office; experience with enterprise systems, Adobe Photoshop and InDesign is beneficial
- Strong communication and stakeholder relationship skills
Benefits
Enjoy a supportive workplace with a range of advantages including paid parental leave, wellbeing days, study leave, salary continuance insurance, share plan options, novated leasing and corporate health cover.
How to Apply
If you are a capable and organised administrative professional looking to support a high-performing Leasing team, we welcome your application.